Return to Work Form Generator for Hong Kong

A Return to Work Form helps employees and employers manage the transition back to the workplace after an illness, injury, or extended leave. In Hong Kong, employers commonly use these forms to document medical clearance and any needed workplace adjustments before staff members resume their duties.

The form typically includes the employee's health status, any work restrictions, and recommended accommodations as certified by a registered medical practitioner. It plays a key role in meeting occupational safety requirements under Hong Kong's Employment Ordinance and helps protect both parties by ensuring a safe, well-documented return to work process.

Use a Return to Work Form when employees come back from any medical leave lasting more than three consecutive days in Hong Kong. This includes recovery from workplace injuries, extended sick leave, maternity leave, or any absence requiring medical certification under the Employment Ordinance.

The form becomes essential before an employee's first day back, particularly when their condition might affect job performance or safety. Having it ready helps protect your organization from liability, ensures proper accommodations are in place, and creates clear documentation of the employee's fitness to resume duties.

• Basic Medical Clearance Form: Simplest version focusing on doctor's certification of fitness to return
• Detailed Assessment Form: Includes specific work restrictions, accommodations needed, and gradual return plans
• Injury-Specific RTW Form: Tailored for workplace injury cases under Hong Kong's Employees' Compensation Ordinance
• Modified Duty Form: Outlines temporary job modifications and timeline for full duty return
• Industry-Specific Forms: Customized versions for high-risk sectors like construction or healthcare, with additional safety protocols

• HR Managers: Prepare and process Return to Work Forms, maintain records, and coordinate workplace accommodations
• Employees: Complete their portion of the form and provide accurate health information before returning
• Medical Practitioners: Assess employee fitness, specify work restrictions, and certify medical clearance
• Direct Supervisors: Review accommodations, implement work modifications, and monitor return progress
• Occupational Health Officers: Evaluate workplace safety compliance and advise on necessary adjustments

• Employee Details: Gather full name, position, department, and dates of absence
• Medical Documentation: Obtain certified medical reports outlining recovery status and work capacity
• Job Requirements: List essential duties, physical demands, and safety considerations
• Accommodation Plan: Detail any workplace modifications, reduced hours, or special equipment needed
• Return Timeline: Specify gradual return phases or full resumption date
• Signatures Required: Collect approvals from employee, supervisor, HR, and medical practitioner

• Employee Identification: Full legal name, HKID number, position, and employment details
• Medical Assessment: Detailed health status and fitness certification from registered practitioner
• Work Modifications: Specific limitations, accommodations, and duration of modified duties
• Safety Declarations: Statements confirming workplace safety measures and risk assessments
• Data Privacy Notice: Consent for handling medical information under PDPO requirements
• Authorization Section: Dated signatures from employee, employer, and medical professional

A Return to Work Form differs significantly from a Sick Pay Form in both purpose and timing. While they're often used together during medical leave situations, they serve distinct functions in Hong Kong's employment landscape.

• Timing and Use: Return to Work Forms are used at the end of leave to facilitate workplace reentry, while Sick Pay Forms are submitted at the beginning to initiate sick leave benefits
• Medical Documentation: Return forms require current fitness-for-duty certification, whereas Sick Pay Forms focus on documenting the initial illness or injury
• Forward Planning: Return forms include workplace modifications and safety measures for the future, while Sick Pay Forms deal with immediate absence management
• Legal Requirements: Return forms address occupational safety compliance, but Sick Pay Forms focus on employee compensation rights under Hong Kong labor laws