Return to Work Form Template for Austria

A Return to Work Form documents an employee's safe return to their workplace after an illness or injury in Austria. This mandatory form helps employers meet their obligations under Austrian occupational safety laws while protecting both the company and returning workers.

The form typically includes the doctor's clearance, any workplace modifications needed, and gradual return schedules if required. Austrian employers must keep these forms on file as part of their workplace safety documentation, especially when dealing with health insurance providers and labor authorities during workplace reintegration processes.

Use a Return to Work Form any time an employee returns from sick leave lasting more than three weeks in Austria. This applies to both physical injuries and mental health conditions, as required by Austrian workplace safety regulations and insurance policies.

The form becomes essential when employees need modified duties, reduced hours, or special accommodations during their transition back to work. It's particularly important for documenting compliance with Austrian disability laws and protecting both employer and employee during the reintegration process. Getting this documentation right helps prevent workplace accidents and ensures proper insurance coverage.

• Basic Medical Clearance: The standard Austrian Return to Work Form includes doctor's confirmation of fitness for duty and any medical restrictions
• Graduated Return Plan: Details reduced hours or modified duties over a set period, commonly used for long-term illness recovery
• Workplace Modification Form: Specifies required adaptations to workstations or duties, often used for disability accommodations
• Insurance Documentation Version: Enhanced form with detailed medical codes and treatment history for insurance claims
• Occupational Health Assessment: Comprehensive evaluation including risk assessment and preventive measures for future work

• Human Resources Departments: Manage and maintain Return to Work Forms, coordinate with all parties, and ensure compliance with Austrian labor laws
• Treating Physicians: Complete medical assessments and provide clearance for work resumption with any necessary restrictions
• Line Managers: Implement recommended workplace modifications and monitor the employee's successful return
• Employees: Provide accurate health information and follow prescribed return plans and restrictions
• Occupational Health Officers: Review forms for workplace safety compliance and recommend additional measures if needed
• Insurance Providers: Use documentation to process claims and verify proper return-to-work procedures

• Medical Documentation: Collect detailed medical clearance and any work restrictions from the treating physician
• Employee Details: Gather position information, absence duration, and planned return date
• Workplace Assessment: Document required modifications to workspace or duties based on medical recommendations
• Return Schedule: Plan gradual return timeline if needed, including reduced hours or modified duties
• Insurance Information: Include relevant insurance claim numbers and coverage details
• Signatures Required: Prepare signature blocks for employee, supervisor, HR representative, and medical professional
• Legal Compliance: Ensure form meets Austrian workplace safety and privacy regulations

• Employee Information Section: Full name, position, department, and social insurance number
• Medical Assessment: Detailed fitness evaluation and any work restrictions from authorized healthcare provider
• Privacy Statement: GDPR-compliant clause about handling sensitive medical information
• Return Schedule: Specific dates, hours, and any graduated return arrangements
• Workplace Modifications: Required accommodations and safety measures
• Legal Declarations: Employee's fitness confirmation and understanding of conditions
• Authorization Signatures: Dated signatures from employee, supervisor, doctor, and HR representative
• Insurance Details: Relevant claim numbers and coverage confirmation

A Return to Work Form often gets confused with a Sick Pay Form, but they serve distinct purposes in Austrian workplace administration. While both deal with employee absence, their timing and legal implications differ significantly.

• Purpose and Timing: Sick Pay Forms document the initial absence and trigger compensation, while Return to Work Forms manage the safe workplace reintegration process
• Medical Information: Return to Work Forms require detailed fitness assessments and workplace modification plans; Sick Pay Forms focus on documenting illness and expected duration
• Legal Requirements: Return to Work Forms fulfill occupational safety obligations and insurance requirements for workplace reentry; Sick Pay Forms address social insurance and compensation rights
• Stakeholder Involvement: Return to Work Forms need input from occupational health experts and line managers; Sick Pay Forms primarily involve HR and the treating physician