Project Specific Agreement for the United Kingdom

Project Specific Agreement Template for England and Wales

A Project Specific Agreement under English and Welsh law is a detailed contractual document that establishes the terms, conditions, and scope for a specific project undertaking. It outlines the responsibilities of all parties involved, project deliverables, timelines, payment terms, and risk allocation. This agreement is tailored to address the unique requirements of individual projects while ensuring compliance with English and Welsh legal requirements.

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What is a Project Specific Agreement?

The Project Specific Agreement serves as a comprehensive legal framework for managing discrete project engagements. This contract type is specifically designed to address the unique aspects of individual projects, including scope, deliverables, timelines, and commercial terms. Governed by English and Welsh law, it provides clear allocation of responsibilities, risk management provisions, and project-specific requirements. The agreement is particularly valuable for complex undertakings requiring detailed documentation of obligations, milestones, and success criteria.

What sections should be included in a Project Specific Agreement?

1. Parties: Identification and details of contracting parties

2. Background: Context and purpose of the agreement

3. Definitions: Key terms used throughout the agreement

4. Project Scope: Detailed description of project deliverables and objectives

5. Timeline and Milestones: Project schedule and key delivery dates

6. Payment Terms: Financial arrangements including pricing and payment schedule

7. Obligations and Responsibilities: Duties of each party

8. Term and Termination: Duration and conditions for ending the agreement

What sections are optional to include in a Project Specific Agreement?

1. Change Control: Procedures for managing project changes - recommended for complex projects likely to require modifications

2. Intellectual Property Rights: Ownership and usage rights of project IP - essential when project involves creation of intellectual property

3. Data Protection: GDPR and data handling requirements - required when personal data is processed

4. Service Levels: Performance metrics and standards - recommended for service-based projects

What schedules should be included in a Project Specific Agreement?

1. Schedule 1 - Project Specifications: Detailed technical requirements and specifications

2. Schedule 2 - Pricing Schedule: Detailed breakdown of costs and payment structure

3. Schedule 3 - Project Timeline: Detailed project plan with milestones

4. Schedule 4 - Key Personnel: List of key team members and their roles

5. Appendix A - Change Request Form: Template for requesting project changes

6. Appendix B - Acceptance Criteria: Criteria for accepting deliverables

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

England and Wales

Publisher

Genie AI

Document Type

Project Agreement

Cost

Free to use
Industries

Contracts (Rights of Third Parties) Act 1999: Governs how third parties may enforce terms of a contract and affects how rights can be conferred on non-contracting parties

Late Payment of Commercial Debts (Interest) Act 1998: Provides for the charging of statutory interest on late payments in commercial transactions

Construction Design and Management Regulations 2015: Regulations governing construction projects, including health, safety and project management requirements

Building Safety Act 2022: Establishes new safety standards and obligations for construction and building management

Public Contracts Regulations 2015: Regulates procurement by public sector bodies and authorities

UK GDPR: Post-Brexit data protection regulation governing the processing of personal data

Data Protection Act 2018: The UK's implementation of data protection law, working alongside UK GDPR

Employment Rights Act 1996: Main piece of legislation governing employment rights in the UK

Transfer of Undertakings (TUPE) Regulations 2006: Protects employees' rights when the business or undertaking they work for transfers to a new employer

Modern Slavery Act 2015: Requires businesses to ensure transparency in supply chains and prevent modern slavery

Environment Act 2021: Sets environmental principles and targets for improving the natural environment

Climate Change Act 2008: Establishes framework for reducing greenhouse gas emissions and meeting climate change objectives

Copyright, Designs and Patents Act 1988: Primary legislation protecting intellectual property rights in the UK

Trade Marks Act 1994: Governs the registration and protection of trademarks in the UK

Health and Safety at Work etc. Act 1974: Primary piece of legislation covering occupational health and safety in the UK

Companies Act 2006: Main legislation governing company formation, administration and operations in the UK

Bribery Act 2010: Criminal law relating to bribery and corruption, including corporate offences

Consumer Rights Act 2015: Consolidates consumer protection law and provides statutory rights for consumers

Equality Act 2010: Prohibits discrimination and promotes equality across various protected characteristics

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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