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Online Privacy Notice

Online Privacy Notice Template for Denmark

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Online Privacy Notice

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Document background
An Online Privacy Notice is a legally required document for any organization operating a website or online service that collects personal data from users in Denmark. This document must comply with both the EU General Data Protection Regulation (GDPR) and specific Danish data protection requirements, including the Danish Data Protection Act and Cookie Order. The notice serves as a transparent communication tool between the organization and its users, detailing how personal data is collected, processed, and protected. It should be easily accessible on the website and written in clear, plain language while covering all mandatory information requirements under applicable laws. The document needs regular review and updates to reflect any changes in data processing activities or legal requirements.
Suggested Sections

1. Introduction and Scope: Overview of the privacy notice, its purpose, and scope of application

2. Data Controller Information: Identity and contact details of the data controller and, where applicable, their representative and Data Protection Officer

3. Types of Personal Data We Collect: Detailed categorization of personal data collected, including special categories if applicable

4. How We Collect Your Data: Sources of personal data collection (directly from users, third parties, automated collection)

5. Legal Basis for Processing: Legal grounds for processing under GDPR Article 6 and, if applicable, Article 9

6. Purposes of Processing: Detailed explanation of how and why personal data is processed

7. Cookie Usage: Information about cookies and similar technologies used on the website

8. Data Retention: How long different types of personal data are retained

9. Your Privacy Rights: Explanation of GDPR data subject rights and how to exercise them

10. Data Security: Measures taken to protect personal data

11. Changes to This Privacy Notice: Information about how changes to the privacy notice will be communicated

Optional Sections

1. International Data Transfers: Required if personal data is transferred outside the EEA, including details of transfer mechanisms and safeguards

2. Automated Decision Making: Required if automated decision-making or profiling is performed

3. Children's Privacy: Required if services are offered to children or their data is knowingly collected

4. Special Categories of Data: Required if processing special categories of personal data under Article 9 GDPR

5. Third-Party Services: Required if third-party services are used that may access user data

6. Social Media Integration: Required if the website includes social media plugins or integrations

7. Marketing Communications: Required if personal data is used for marketing purposes

Suggested Schedules

1. Cookie List: Detailed list of all cookies used, their purposes, and duration

2. Data Processing Activities: Detailed inventory of specific data processing activities

3. Third-Party Processors: List of data processors and their roles

4. Technical and Organizational Measures: Detailed description of security measures implemented

Authors

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Relevant legal definitions
Personal Data
Processing
Data Controller
Data Processor
Data Subject
Consent
Cookies
Log Data
IP Address
Special Categories of Personal Data
Third Party
Datatilsynet
GDPR
Danish Data Protection Act
Data Protection Officer (DPO)
Pseudonymization
Automated Decision-Making
Profiling
Cross-Border Processing
Data Protection Impact Assessment
Data Breach
Legitimate Interest
Data Minimization
Privacy by Design
Privacy by Default
Session Cookie
Persistent Cookie
First-Party Cookie
Third-Party Cookie
Web Beacon
User
Website
Service Provider
Marketing Cookie
Analytics Cookie
Essential Cookie
Data Retention Period
Data Subject Rights
Transfer Mechanism
Privacy Shield
Clauses
Data Collection
Data Processing
Legal Basis
Data Retention
Data Security
Data Subject Rights
International Transfers
Cookie Usage
Third-Party Processing
Children's Privacy
Automated Decision Making
Marketing Communications
Breach Notification
Contact Information
Complaints Procedure
Updates and Amendments
Consent Management
Special Categories Processing
Data Minimization
Purpose Limitation
Transparency
Data Protection Measures
Cross-Border Data Flows
Record Keeping
Privacy Impact Assessment
Data Sharing
Storage Limitation
Access Control
Data Accuracy
Accountability
Relevant Industries
Relevant Teams
Relevant Roles
Industries
General Data Protection Regulation (GDPR): EU Regulation 2016/679 that sets the fundamental rules for personal data processing in the EU/EEA, including Denmark. It establishes key principles like lawfulness, fairness, transparency, purpose limitation, and data minimization.
Danish Data Protection Act (Databeskyttelsesloven): Act No. 502 of 23 May 2018 that implements and supplements the GDPR in Danish law, providing specific national rules on data protection and establishing the Danish Data Protection Agency's authority.
Danish Act on Electronic Communications Networks and Services: Regulates electronic communications and includes provisions about electronic marketing and communications security.
Danish Cookie Order (Cookiebekendtgørelsen): Executive Order No. 1148 of 9 December 2011 on Information and Consent Required in Case of Storing or Accessing Information in End-User Terminal Equipment, which sets rules for cookie usage and similar tracking technologies.
ePrivacy Directive: EU Directive 2002/58/EC (as amended by 2009/136/EC) concerning privacy in electronic communications, particularly relevant for cookies and electronic marketing.
Danish Marketing Practices Act: Contains provisions on marketing and commercial practices, including rules about electronic marketing communications and transparency requirements.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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