Consent To Share Information Template for Denmark

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Consent To Share Information

I need a Consent To Share Information document for my Danish medical clinic to share patient data with three specialist hospitals and a research institution, including provisions for handling sensitive health data and a clause specifying consent validity until March 2025.

What is a Consent To Share Information?

The Consent To Share Information document is essential for organizations operating in Denmark that need to obtain explicit permission to share personal data with third parties. This document has become increasingly critical since the implementation of GDPR and the Danish Data Protection Act, as organizations face strict requirements for documenting consent. It should be used whenever personal data needs to be shared beyond the original purpose of collection, particularly in situations involving sensitive data or multiple recipients. The document ensures compliance with Article 7 of GDPR and corresponding Danish data protection requirements, providing a clear record of consent and protecting both the data controller and the data subject. It includes comprehensive information about data processing activities, recipient details, security measures, and the data subject's rights, making it particularly relevant in sectors dealing with sensitive personal information or complex data sharing arrangements.

What sections should be included in a Consent To Share Information?

1. Parties: Identification of the data controller (organization requesting consent) and the data subject (individual giving consent)

2. Background: Brief context explaining why the consent is being requested and the relationship between the parties

3. Definitions: Clear definitions of key terms used in the document, including types of personal data, processing activities, and relevant parties

4. Purpose of Information Sharing: Specific description of why the information needs to be shared, ensuring compliance with the purpose limitation principle

5. Information to be Shared: Detailed description of what personal data will be shared, categorized by type

6. Recipients of Information: Clear identification of who will receive the information, including any third parties

7. Duration of Consent: Specification of how long the consent will remain valid

8. Rights of the Data Subject: Clear explanation of rights under GDPR, including right to withdraw consent

9. Security Measures: Overview of how the information will be protected during sharing

10. Signatures: Space for dated signatures of all parties, confirming informed consent

What sections are optional to include in a Consent To Share Information?

1. International Transfers: Required when personal data will be transferred outside the EU/EEA, detailing safeguards in place

2. Special Categories of Data: Required when sharing sensitive personal data (health, religious beliefs, etc.), including additional safeguards

3. Processing Activities: Detailed description of how the information will be processed, needed for complex sharing arrangements

4. Emergency Protocols: Required when consent covers emergency situations where different sharing rules may apply

5. Child Data Subject Provisions: Required when the data subject is under 13 years old, including parental consent requirements

What schedules should be included in a Consent To Share Information?

1. Schedule 1 - Categories of Personal Data: Detailed list and descriptions of all personal data categories to be shared

2. Schedule 2 - Authorized Recipients: Complete list of all authorized recipients of the information, including contact details

3. Schedule 3 - Security Protocols: Detailed description of security measures and data protection protocols

4. Appendix A - Withdrawal Form: Template form for withdrawing consent

5. Appendix B - Privacy Notice: Detailed privacy notice providing additional information about data processing

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Healthcare

Education

Financial Services

Insurance

Professional Services

Technology

Human Resources

Social Services

Public Sector

Research

Telecommunications

Retail

Non-profit Organizations

Legal Services

Relevant Teams

Legal

Compliance

Data Protection

Information Security

Human Resources

Information Technology

Risk Management

Records Management

Privacy Office

Information Governance

Data Management

Regulatory Affairs

Relevant Roles

Data Protection Officer

Privacy Manager

Compliance Officer

Legal Counsel

Information Security Manager

HR Manager

IT Director

Risk Manager

Records Manager

Chief Privacy Officer

GDPR Coordinator

Information Governance Manager

Data Protection Specialist

Compliance Director

Chief Information Security Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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