Consent To Share Information Template for Denmark

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Consent To Share Information

Document background

The Consent To Share Information document is essential for organizations operating in Denmark that need to obtain explicit permission to share personal data with third parties. This document has become increasingly critical since the implementation of GDPR and the Danish Data Protection Act, as organizations face strict requirements for documenting consent. It should be used whenever personal data needs to be shared beyond the original purpose of collection, particularly in situations involving sensitive data or multiple recipients. The document ensures compliance with Article 7 of GDPR and corresponding Danish data protection requirements, providing a clear record of consent and protecting both the data controller and the data subject. It includes comprehensive information about data processing activities, recipient details, security measures, and the data subject's rights, making it particularly relevant in sectors dealing with sensitive personal information or complex data sharing arrangements.

Suggested Sections

1. Parties: Identification of the data controller (organization requesting consent) and the data subject (individual giving consent)

2. Background: Brief context explaining why the consent is being requested and the relationship between the parties

3. Definitions: Clear definitions of key terms used in the document, including types of personal data, processing activities, and relevant parties

4. Purpose of Information Sharing: Specific description of why the information needs to be shared, ensuring compliance with the purpose limitation principle

5. Information to be Shared: Detailed description of what personal data will be shared, categorized by type

6. Recipients of Information: Clear identification of who will receive the information, including any third parties

7. Duration of Consent: Specification of how long the consent will remain valid

8. Rights of the Data Subject: Clear explanation of rights under GDPR, including right to withdraw consent

9. Security Measures: Overview of how the information will be protected during sharing

10. Signatures: Space for dated signatures of all parties, confirming informed consent

Optional Sections

1. International Transfers: Required when personal data will be transferred outside the EU/EEA, detailing safeguards in place

2. Special Categories of Data: Required when sharing sensitive personal data (health, religious beliefs, etc.), including additional safeguards

3. Processing Activities: Detailed description of how the information will be processed, needed for complex sharing arrangements

4. Emergency Protocols: Required when consent covers emergency situations where different sharing rules may apply

5. Child Data Subject Provisions: Required when the data subject is under 13 years old, including parental consent requirements

Suggested Schedules

1. Schedule 1 - Categories of Personal Data: Detailed list and descriptions of all personal data categories to be shared

2. Schedule 2 - Authorized Recipients: Complete list of all authorized recipients of the information, including contact details

3. Schedule 3 - Security Protocols: Detailed description of security measures and data protection protocols

4. Appendix A - Withdrawal Form: Template form for withdrawing consent

5. Appendix B - Privacy Notice: Detailed privacy notice providing additional information about data processing

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