The Commercial Property Management Contract is essential for property owners seeking professional management of their commercial real estate assets in Denmark. This document is typically used when property owners want to delegate the day-to-day operations, maintenance, and administration of their commercial properties to specialized management companies. The contract, governed by Danish law including the Danish Business Lease Act and Property Formation Act, outlines comprehensive services including tenant relations, maintenance, financial management, and regulatory compliance. It ensures clear definition of responsibilities, service standards, and performance metrics while protecting both parties' interests under Danish jurisdiction. The agreement is particularly crucial for complex commercial properties requiring professional management expertise and compliance with Danish commercial property regulations.
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Key Requirements PROMPT example:
Commercial Property Management Contract
I need a Commercial Property Management Contract for a multi-tenant office building in Copenhagen, with specific provisions for green building management and smart building technology integration, to commence from March 1, 2025.
1. Parties: Identification of the property owner and the property management company, including full legal names, registration numbers, and addresses
2. Background: Context of the agreement, including brief description of the property and the owner's desire to engage professional management services
3. Definitions: Detailed definitions of key terms used throughout the agreement, including 'Property', 'Services', 'Management Fee', etc.
4. Appointment and Term: Formal appointment of the property manager, duration of the agreement, and renewal terms
5. Scope of Services: Comprehensive outline of core property management services to be provided
6. Manager's Obligations: Detailed responsibilities and duties of the property manager, including maintenance, tenant relations, and compliance requirements
7. Owner's Obligations: Responsibilities of the property owner, including provision of necessary information and funding
8. Financial Management: Procedures for rent collection, expense management, budgeting, and financial reporting
9. Fees and Payment Terms: Details of management fees, payment schedule, and reimbursable expenses
10. Insurance and Liability: Required insurance coverage and allocation of liability between parties
11. Termination: Grounds for termination, notice periods, and post-termination obligations
12. Data Protection: Compliance with Danish Personal Data Protection Act and GDPR requirements
13. Governing Law and Jurisdiction: Confirmation of Danish law application and jurisdiction for dispute resolution
1. Green Building Management: Additional provisions for environmentally sustainable property management, used when the property has specific environmental certifications or goals
2. Multi-tenant Management: Specific provisions for managing properties with multiple tenants, including common area maintenance and cost allocation
3. Development and Construction Management: Additional terms for managing property development or major renovation projects
4. Emergency Services: Special provisions for 24/7 emergency response services, typically for larger commercial properties
5. Marketing Services: Terms for marketing vacant spaces and tenant acquisition, used when this service is required
6. Asset Management: Enhanced provisions for strategic asset management services, used for investment properties
7. Specialized Facility Management: Additional terms for managing specialized facilities like data centers or industrial properties
1. Property Details: Detailed description of the managed property, including address, size, facilities, and current condition
2. Service Level Agreement: Detailed performance metrics and service standards for the property manager
3. Fee Schedule: Comprehensive breakdown of management fees, additional service fees, and expense categories
4. Staff and Key Personnel: List of key management personnel and their responsibilities
5. Maintenance Schedule: Planned maintenance program and preventive maintenance schedule
6. Emergency Procedures: Detailed emergency response procedures and contact information
7. Reporting Templates: Standard templates for financial and operational reporting
8. Insurance Requirements: Detailed insurance requirements and minimum coverage levels
9. Authorized Expenditure Limits: Schedule of spending authorities and approval requirements
10. Property Management Software: Specifications of software systems used for property management and reporting
Authors
Relevant legal definitions
Agreement
Property
Premises
Services
Management Fee
Additional Services
Commencement Date
Term
Property Manager
Owner
Tenants
Common Areas
Service Charge
Operating Expenses
Maintenance
Preventive Maintenance
Emergency Maintenance
Building Systems
Applicable Laws
Business Day
Confidential Information
Force Majeure
Insurance Requirements
Key Performance Indicators
Management Reports
Operating Budget
Property Management Software
Rental Income
Security Deposit
Service Level Agreement
Service Providers
Utilities
Working Hours
Health and Safety Requirements
Environmental Requirements
Building Rules
Accounting Period
Bank Account
Capital Expenditure
Effective Date
Initial Term
Intellectual Property Rights
Notice
Performance Standards
Personnel
Records
Renewal Term
Reporting Period
Termination Date
VAT
Year
Property
Premises
Services
Management Fee
Additional Services
Commencement Date
Term
Property Manager
Owner
Tenants
Common Areas
Service Charge
Operating Expenses
Maintenance
Preventive Maintenance
Emergency Maintenance
Building Systems
Applicable Laws
Business Day
Confidential Information
Force Majeure
Insurance Requirements
Key Performance Indicators
Management Reports
Operating Budget
Property Management Software
Rental Income
Security Deposit
Service Level Agreement
Service Providers
Utilities
Working Hours
Health and Safety Requirements
Environmental Requirements
Building Rules
Accounting Period
Bank Account
Capital Expenditure
Effective Date
Initial Term
Intellectual Property Rights
Notice
Performance Standards
Personnel
Records
Renewal Term
Reporting Period
Termination Date
VAT
Year
Clauses
Appointment
Term and Renewal
Scope of Services
Property Manager Obligations
Owner Obligations
Authority and Powers
Financial Management
Fees and Expenses
Budgeting and Reporting
Maintenance and Repairs
Emergency Services
Insurance
Liability and Indemnification
Tenant Management
Health and Safety
Environmental Compliance
Confidentiality
Data Protection
Record Keeping
Personnel
Sub-Contracting
Intellectual Property
Force Majeure
Termination
Post-Termination Obligations
Assignment and Transfer
Notices
Dispute Resolution
Governing Law
Severability
Entire Agreement
Amendments
Warranties and Representations
Compliance with Laws
Anti-Corruption
Non-Solicitation
Performance Standards
Audit Rights
Term and Renewal
Scope of Services
Property Manager Obligations
Owner Obligations
Authority and Powers
Financial Management
Fees and Expenses
Budgeting and Reporting
Maintenance and Repairs
Emergency Services
Insurance
Liability and Indemnification
Tenant Management
Health and Safety
Environmental Compliance
Confidentiality
Data Protection
Record Keeping
Personnel
Sub-Contracting
Intellectual Property
Force Majeure
Termination
Post-Termination Obligations
Assignment and Transfer
Notices
Dispute Resolution
Governing Law
Severability
Entire Agreement
Amendments
Warranties and Representations
Compliance with Laws
Anti-Corruption
Non-Solicitation
Performance Standards
Audit Rights
Relevant Industries
Real Estate
Property Management
Commercial Real Estate
Retail
Office Space
Industrial
Logistics
Hospitality
Mixed-use Development
Shopping Centers
Business Parks
Healthcare Facilities
Data Centers
Relevant Teams
Legal
Real Estate
Operations
Facility Management
Asset Management
Property Administration
Maintenance
Finance
Compliance
Risk Management
Tenant Relations
Building Operations
Relevant Roles
Property Manager
Facility Manager
Asset Manager
Real Estate Director
Operations Manager
Building Manager
Commercial Property Administrator
Leasing Manager
Maintenance Manager
Real Estate Portfolio Manager
Chief Operating Officer
Property Services Director
Legal Counsel
Compliance Officer
Financial Controller
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