Claim Letter Template for Denmark

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Key Requirements PROMPT example:

Claim Letter

I need a Claim Letter under Danish law to demand payment of three unpaid invoices totaling 45,000 DKK from a manufacturing company, with the latest invoice being overdue since January 15, 2025.

What is a Claim Letter?

The Claim Letter is a fundamental legal document used in Danish business and legal practice to formally demand payment or performance of obligations. It serves as an essential pre-litigation tool, demonstrating the creditor's attempt to resolve the matter before pursuing court action. The document must comply with Danish legal requirements and typically includes detailed information about the claim, supporting evidence, and a clear payment deadline. A properly drafted Claim Letter should reference relevant legislation such as the Danish Interest Act (Renteloven) for interest calculations and the Danish Contracts Act (Aftaleloven) for contractual obligations. It is commonly used when informal attempts to resolve payment issues have failed and represents a crucial step in establishing a paper trail for potential future legal proceedings.

What sections should be included in a Claim Letter?

1. Sender and Recipient Details: Full names and addresses of both the claimant and the recipient, including any reference numbers

2. Date: Current date of the letter

3. Subject Line: Clear identification of the matter as a claim letter and brief reference to the subject

4. Basis of Claim: Description of the underlying agreement or circumstances giving rise to the claim

5. Claim Details: Specific details of the claim including relevant dates, amounts, and breach of obligations

6. Legal Basis: Reference to relevant legal provisions or contractual terms supporting the claim

7. Demanded Remedy: Clear statement of the amount claimed, including any interest calculations

8. Payment Details: Bank account information or other payment methods for settling the claim

9. Response Deadline: Clear deadline for response or payment, typically 8-14 days under Danish practice

10. Consequence of Non-Payment: Statement of intended legal action if the claim is not satisfied

What sections are optional to include in a Claim Letter?

1. Previous Correspondence: Reference to any previous attempts to resolve the matter, used when there has been prior communication

2. Interest Calculation Details: Detailed breakdown of interest calculations, used for complex claims or when interest forms a significant part of the claim

3. Without Prejudice: Statement that the letter is without prejudice to any other rights, used when preserving other legal rights

4. Settlement Offer: Proposed settlement terms, used when willing to negotiate or accept alternative payment arrangements

5. Power of Attorney: Reference to authority to act, used when writing on behalf of another party

What schedules should be included in a Claim Letter?

1. Invoice Copies: Copies of relevant invoices or payment demands

2. Contract Documentation: Copies of contracts or agreements forming the basis of the claim

3. Correspondence History: Copies of relevant previous correspondence

4. Proof of Delivery/Service: Documentation proving delivery of goods or services

5. Interest Calculations: Detailed calculations of interest claims

6. Timeline of Events: Chronological listing of relevant events and dates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Legal Services

Manufacturing

Retail

Construction

Professional Services

Healthcare

Technology

Real Estate

Transportation and Logistics

Energy

Telecommunications

Relevant Teams

Legal

Finance

Accounts Receivable

Credit Control

Collections

Risk Management

Compliance

Corporate Secretariat

Treasury

Commercial Operations

Relevant Roles

Legal Counsel

Credit Controller

Accounts Receivable Manager

Collections Specialist

Finance Manager

Contract Manager

Business Development Manager

Chief Financial Officer

Debt Recovery Specialist

Company Secretary

Risk Manager

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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