The Letter of Leaving Tenancy (Kündigungsschreiben) is a crucial document in German property law, required whenever a tenant wishes to formally end their lease agreement. This document must conform to the requirements set forth in the German Civil Code (BGB), particularly sections 542-568 governing lease terminations. It serves as the official notification to the landlord and triggers the notice period, typically three months for residential properties. The letter must include specific details such as the property address, termination date, and request for property inspection and deposit return. It's essential for proper documentation of the lease termination process and protecting both parties' legal rights. The document must be in writing with an original signature to be legally valid under German law.
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1. Sender Details: Full name and current address of the tenant(s)
2. Recipient Details: Landlord's or property management company's full name and address
3. Date: Current date of writing the letter
4. Subject Line: Clear indication that this is a termination notice (Kündigung des Mietvertrags)
5. Rental Property Information: Complete address of the rental property being vacated
6. Contract Reference: Reference to the original rental agreement including its date
7. Termination Declaration: Clear statement of intent to terminate the tenancy
8. Move-out Date: Specific date by which the property will be vacated, ensuring compliance with notice periods
9. Request for Property Inspection: Proposed timing for final property inspection and handover
10. Security Deposit Return: Request for the return of the security deposit with bank account details
11. Signature: Handwritten signature(s) of all tenants on the contract
1. Forwarding Address: New address for future correspondence, if already known
2. Termination Reason: Include if there's a specific reason that might affect notice periods (e.g., job relocation)
3. Utility Arrangements: Information about utility account closures if these were in tenant's name
4. Key Return Arrangements: Specific arrangements for returning all sets of keys
5. Special Circumstances: Any extraordinary conditions or agreements that affect the termination
1. Inventory List: List of landlord-owned items in the property that need to be accounted for during handover
2. Damage Documentation: Pre-existing damage documentation from move-in protocol, if referenced in the letter
3. Proof of Sending: If sent by registered mail, tracking information or proof of posting
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