Company Signature Authorization Letter for Germany

Company Signature Authorization Letter Template for Germany

A Company Signature Authorization Letter under German law (Unterschriftsvollmacht) is a formal document that delegates specific signing authority from a company's authorized representatives to designated individuals. This document, governed by German corporate law including the German Civil Code (BGB) and Commercial Code (HGB), establishes the scope, limitations, and conditions under which the authorized person may sign documents on behalf of the company. It includes detailed information about both the authorizing entity and the authorized individual, and may require registration in the commercial register (Handelsregister) depending on the scope of authority granted.

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What is a Company Signature Authorization Letter?

A Company Signature Authorization Letter is a crucial corporate governance document used when a German company needs to delegate signing authority to specific individuals for operational efficiency. This document is particularly important in the German legal context, where formal authorization requirements are strictly regulated under the German Civil Code (BGB) and Commercial Code (HGB). The letter formally establishes who can sign what types of documents, under what conditions, and with what limitations. It's commonly used when companies need to authorize middle or senior management to execute certain types of contracts or documents without requiring board-level signatures for every transaction. The document must comply with German corporate law requirements and may need to be notarized or registered with the commercial register (Handelsregister) depending on the scope of authority granted.

What sections should be included in a Company Signature Authorization Letter?

1. Letter Header: Company letterhead including full legal name, registration details, and address

2. Date and Reference: Current date and any internal reference numbers

3. Subject Line: Clear indication that this is a Signature Authorization Letter (Unterschriftsvollmacht)

4. Company Details: Full legal details of the company, including registration number and registered office

5. Authorizing Person: Details of the person granting the authorization, including their position and authority to issue such authorization

6. Authorized Person: Full details of the person being authorized, including name, position, and identification details

7. Scope of Authority: Precise description of what types of documents/transactions the person is authorized to sign for

8. Official Signatures: Signature block for the authorizing person(s) with company stamp

What sections are optional to include in a Company Signature Authorization Letter?

1. Time Limitation: Include when the authorization is temporary or has a specific end date

2. Territorial Scope: Include when the authorization is limited to specific geographical areas or jurisdictions

3. Value Limitations: Include when there are monetary limits to the authorization

4. Joint Signature Requirements: Include when the authorized person must sign jointly with others

5. Substitute Authorization: Include when the authorized person has the right to delegate their authority

6. Revocation Notice: Include specific terms for how the authorization can be revoked

What schedules should be included in a Company Signature Authorization Letter?

1. Copy of Commercial Register Extract: Recent extract from the Handelsregister showing the authority of the person issuing the authorization

2. Specimen Signature: Official specimen signature of the authorized person

3. Identity Documentation: Certified copies of identification documents of the authorized person

4. Corporate Resolution: If required, copy of the corporate resolution authorizing the delegation of signing authority

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Germany

Publisher

Genie AI

Document Type

Letter of Authority

Sector

Banking

Cost

Free to use
Relevant Industries

Banking and Financial Services

Manufacturing

Professional Services

Technology

Retail

Healthcare

Construction

Energy

Logistics

Real Estate

Insurance

Telecommunications

Automotive

Pharmaceuticals

International Trade

Relevant Teams

Legal

Corporate Governance

Compliance

Executive Office

Finance

Operations

Administration

Procurement

Sales

Human Resources

Risk Management

Company Secretariat

Relevant Roles

Chief Executive Officer

Managing Director

Chief Financial Officer

Head of Legal

General Counsel

Corporate Secretary

Department Head

Regional Manager

Country Manager

Branch Manager

Senior Manager

Authorized Representative

Procurement Manager

Sales Director

Operations Manager

Legal Counsel

Compliance Officer

Finance Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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