The Basic Appointment Letter is a fundamental employment document used in German employment relationships to formalize the hiring of new employees and comply with legal documentation requirements. It serves as the primary written record of the employment relationship, as mandated by the Nachweisgesetz (Documentation Act). This document is typically used when hiring standard employees in any sector where complex employment agreements are not necessary. The letter must include all essential terms of employment required by German law, including position details, compensation, working hours, and notice periods. It forms the foundation of the employment relationship and serves as a reference point for both employer and employee regarding the basic terms of employment.
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1. Company Details and Date: Full legal name and address of the employing company, letter date
2. Employee Details: Full name and address of the employee
3. Job Title and Role: Specific position title and brief description of main responsibilities
4. Start Date: Commencement date of employment and any probationary period
5. Work Location: Primary workplace location or address
6. Working Hours: Regular working hours, including start/end times if fixed
7. Compensation: Base salary, payment frequency, and payment method
8. Leave Entitlement: Annual vacation days and public holiday provisions
9. Notice Period: Notice periods for termination by either party
10. Governing Law: Reference to German law as governing law
11. Signatures: Space for dated signatures of both parties
1. Benefits Package: Additional benefits such as health insurance, pension contributions, or other perks
2. Overtime Provisions: Include when role may require overtime work
3. Travel Requirements: Add when position involves regular travel
4. Remote Work Provisions: Include if remote work is permitted
5. Bonus Structure: Include if role includes performance-based bonuses or commissions
6. Company Car: Add if a company car is provided
7. Additional Duties: Include for specialized roles with specific responsibilities
8. Language Requirements: Include if specific language skills are required for the position
1. Job Description: Detailed description of role responsibilities and requirements
2. Confidentiality Agreement: Detailed confidentiality and data protection obligations
3. Company Policies: Reference to or summary of key company policies
4. Benefits Details: Detailed description of benefits package if applicable
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