Notice of Rent Due Template for Germany

A Notice of Rent Due (Zahlungserinnerung) is a formal reminder that landlords send to tenants when rent payments are late or missing. Under German tenancy law, this written notice marks the first official step before any legal action and must clearly state the outstanding amount, payment deadline, and the tenant's rental contract details.

German landlords typically send this notice after rent is more than two days overdue, as required by the BGB (German Civil Code). The notice protects both parties - it gives tenants a documented chance to resolve payment issues while helping landlords establish grounds for potential termination if the rent remains unpaid. Most property management companies now send these notices digitally, though paper notices remain legally valid.

Send a Notice of Rent Due immediately when your tenant misses their regular payment date in Germany. For residential tenancies, this means issuing the notice after the third calendar day of the month, as German law considers rent "late" at this point. For commercial leases, send it according to the payment terms in your rental agreement.

This notice becomes especially important when dealing with repeat late-payers or if you're considering termination proceedings. Using it promptly helps establish a clear paper trail for legal purposes and often motivates tenants to pay quickly. It's also essential to send this notice before starting any eviction process, as German courts require proof that you formally requested payment first.

• Past Due Rent Notice: Standard first reminder with basic payment details and due date
• Late Fee Notice: Includes additional charges and penalties under German rental law
• Late Notice Letter: Formal warning letter required before legal action
• Notice Of Late Payment: Comprehensive notice detailing payment history and consequences
• Past Rent Due Notice: Final notice before termination proceedings begin

• Private Landlords: Issue Notices of Rent Due to protect their rental income and establish legal documentation for potential court proceedings
• Property Management Companies: Handle notices on behalf of multiple property owners, often using standardized templates and digital delivery systems
• Residential Tenants: Receive and must respond to these notices within legally specified timeframes under German tenancy law
• Commercial Tenants: Subject to stricter payment terms and potentially different notice periods than residential tenants
• Legal Representatives: Review and validate notices, especially for large property portfolios or when legal action is anticipated

• Tenant Details: Gather full name, rental address, and lease agreement reference number
• Payment Records: Document exact amount owed, original due date, and payment history
• Legal Requirements: Check German Civil Code (BGB) sections 286 and 543 for current notice requirements
• Notice Format: Use our platform's German-compliant templates to ensure all mandatory elements are included
• Delivery Method: Prepare for both digital and physical delivery, keeping proof of sending
• Timeline Details: Set clear payment deadline and specify consequences of non-payment
• Documentation: Keep copies of all previous communications about the unpaid rent

• Tenant Identification: Full legal name and current rental property address
• Payment Details: Exact outstanding amount, original due date, and current German VAT requirements
• Legal Basis: Reference to specific rental agreement clauses and relevant BGB sections
• Payment Instructions: Bank account details and SEPA information for immediate transfer
• Grace Period: Clear statement of payment deadline (typically 14 days under German law)
• Consequences: Explanation of late fees and potential legal actions
• Landlord Details: Full legal name, address, and contact information
• Date and Signature: Current date and landlord's or property manager's signature

A Notice of Rent Due differs significantly from a Notice of Default in German rental law. While both documents address payment issues, they serve distinct legal purposes and trigger different consequences.

• Timing and Purpose: A Notice of Rent Due is an initial reminder sent shortly after a missed payment, while a Notice of Default is a more serious document issued after multiple payment failures
• Legal Implications: The rent notice primarily establishes documentation of late payment, but a default notice initiates formal breach proceedings under German law
• Required Content: Rent notices simply state amounts and due dates, while default notices must include specific legal warnings and consequences
• Follow-up Actions: A rent notice typically allows for simple payment resolution, but a default notice often precedes legal enforcement or contract termination