Facilities Management Agreement Template for Germany

A Facilities Management Agreement sets out how a service provider will handle the day-to-day operations of a building or workspace. Under German law, these contracts typically cover essential services like maintenance, cleaning, security, and technical systems management while following strict DIN standards for quality control.

The agreement outlines key performance indicators, response times, and service levels - crucial elements under German commercial law. It also addresses liability issues, workforce requirements under local labor regulations, and compliance with environmental protection rules. Most German businesses use these agreements to maintain professional standards while reducing operational costs and ensuring legal compliance.

Consider implementing a Facilities Management Agreement when your German property or workspace needs professional oversight and maintenance. This contract becomes essential for office buildings, industrial facilities, or commercial spaces where multiple services like cleaning, security, and technical maintenance require coordinated management under one provider.

The agreement proves particularly valuable when scaling operations, managing multiple locations, or dealing with complex regulatory requirements under German building codes and DIN standards. Many businesses implement these agreements during expansion phases, property acquisitions, or when shifting from in-house to outsourced facility management to ensure consistent service quality and legal compliance.

• Full-Service Agreements: Cover comprehensive building management, including technical maintenance, cleaning, security, and administrative tasks - most common in large commercial properties
• Technical-Only Contracts: Focus specifically on building systems, HVAC, and infrastructure maintenance under German DIN standards
• Integrated Service Agreements: Combine facility management with additional services like catering or reception - popular in corporate office settings
• Single-Service Contracts: Target specific areas like security or cleaning, offering more flexibility for smaller properties
• Performance-Based Agreements: Structure payments around specific KPIs and service levels, common in industrial facilities

• Property Owners: Large commercial landlords, real estate investment firms, and corporate property managers who need professional facility management services
• Facility Management Companies: Professional service providers licensed under German trade regulations to deliver building maintenance and operations
• Corporate Tenants: Businesses occupying managed properties who coordinate with facility managers for daily operational needs
• Legal Departments: In-house counsel and external law firms who draft and review agreements to ensure compliance with German property and service contract laws
• Building Engineers: Technical experts who oversee implementation and maintenance according to DIN standards

• Property Details: Document building specifications, size, location, and existing systems requiring management
• Service Scope: List all required services, from basic maintenance to specialized technical requirements under German DIN standards
• Performance Metrics: Define clear KPIs, response times, and quality standards for each service area
• Budget Parameters: Calculate service costs, including personnel, materials, and emergency response provisions
• Legal Requirements: Compile relevant building codes, environmental regulations, and worker safety standards
• Documentation Review: Our platform streamlines this process by generating comprehensive, legally-compliant agreements tailored to German requirements

• Service Description: Detailed scope of facility management services with specific DIN standard references
• Performance Standards: Clear KPIs, quality metrics, and response time requirements under German service contract law
• Term and Termination: Contract duration, renewal conditions, and notice periods following BGB requirements
• Liability Provisions: Risk allocation, insurance requirements, and limitation of liability clauses
• DSGVO Compliance: Data protection measures for building access and monitoring systems
• Price Structure: Service fees, payment terms, and price adjustment mechanisms
• Workforce Requirements: Staff qualifications and compliance with German labor laws

A Facilities Management Agreement differs significantly from a Property Management Agreement in several key aspects, though both deal with real estate services. Understanding these differences is crucial for German business operations and legal compliance.

• Scope of Services: Facilities Management Agreements focus on technical operations, maintenance, and building systems according to DIN standards, while Property Management Agreements cover broader aspects like tenant relations, rent collection, and property marketing
• Technical Expertise: Facilities managers require specific technical certifications under German trade laws, whereas property managers focus more on administrative and financial management
• Operational Focus: Facilities agreements emphasize day-to-day building operations and maintenance tasks, while property management deals with asset value optimization and financial performance
• Regulatory Requirements: Facilities agreements must comply with strict technical and safety standards, while property management agreements focus more on tenancy laws and financial regulations