Facilities Management Agreement Generator for Hong Kong

A Facilities Management Agreement sets out the terms for managing and maintaining commercial properties, offices, or industrial spaces in Hong Kong. It spells out how a facilities management company will handle everything from daily cleaning and security to technical systems maintenance and emergency repairs.

These agreements are especially important under Hong Kong's Building Management Ordinance, which requires proper upkeep of common areas and building systems. The contract typically covers service levels, performance standards, reporting requirements, and the division of responsibilities between the management company and property owner���ensuring smooth operations while meeting local compliance requirements.

Put a Facilities Management Agreement in place before handing over control of your Hong Kong property's day-to-day operations. This is crucial when expanding into multiple locations, dealing with complex building systems, or managing properties that need specialized maintenance and security arrangements.

The agreement becomes essential when your property requires professional management to comply with Hong Kong's Building Management Ordinance and other regulations. It's particularly valuable for commercial buildings, shopping centers, and industrial complexes where consistent service quality, cost control, and risk management are priorities���especially when coordinating multiple service providers or implementing new facility management systems.

• Full-Service FM Agreements: Cover comprehensive building management including maintenance, security, cleaning, and technical systems���ideal for large commercial complexes in Hong Kong's CBD
• Single-Service Agreements: Focus on specific services like security or cleaning only, common for smaller properties or specialized needs
• Performance-Based Contracts: Link payment to specific KPIs and service levels, popular in premium office buildings and shopping centers
• Integrated FM Agreements: Combine hard services (mechanical, electrical) and soft services (cleaning, reception) under one contract
• Cost-Plus Agreements: Structure fees based on actual costs plus management fees, typically used for larger portfolios or mixed-use developments

• Property Owners: Direct clients who need professional management for their commercial buildings, shopping centers, or industrial properties
• Facilities Management Companies: Service providers who execute daily operations, maintenance, and building management duties
• Legal Teams: In-house counsel or external lawyers who draft and review agreements to ensure compliance with Hong Kong regulations
• Property Managers: Oversee implementation and monitor service delivery against contract terms
• Building Management Officers: Government-registered professionals who ensure compliance with Hong Kong's Building Management Ordinance

• Property Details: Document building specifications, systems, and current maintenance requirements
• Service Scope: List specific services needed, from basic cleaning to specialized technical maintenance
• Performance Metrics: Define measurable KPIs and service levels aligned with Hong Kong industry standards
• Cost Structure: Outline fee arrangements, including fixed costs, variables, and any performance-linked payments
• Compliance Requirements: Check Building Management Ordinance requirements and relevant local regulations
• Document Generation: Use our platform to create a customized, legally-sound agreement that includes all mandatory elements

• Service Scope: Detailed description of all facilities management duties, schedules, and coverage areas
• Performance Standards: Specific KPIs, quality benchmarks, and reporting requirements aligned with Hong Kong standards
• Fee Structure: Clear pricing terms, payment schedule, and any performance-linked compensation
• Insurance Requirements: Mandatory coverage types and limits under Hong Kong law
• Termination Clauses: Notice periods, grounds for termination, and handover procedures
• Compliance Framework: References to Building Management Ordinance and relevant regulations
• Dispute Resolution: Hong Kong jurisdiction and arbitration provisions

A Facilities Management Agreement differs significantly from a Property Management Agreement in scope and focus. While both deal with property oversight, they serve distinct purposes in Hong Kong's real estate sector.

• Operational Focus: Facilities Management Agreements concentrate on technical systems, maintenance, and building operations, while Property Management Agreements cover broader aspects like tenant relations, rent collection, and property marketing
• Service Scope: FM agreements typically detail specific mechanical, electrical, and building system maintenance tasks, whereas property management covers general property administration and financial management
• Expertise Required: FM providers need technical expertise and specialized certifications under Hong Kong regulations, while property managers focus more on administrative and financial skills
• Regulatory Context: FM agreements must align with Building Management Ordinance technical requirements, while property management agreements focus on landlord-tenant laws and financial regulations