The Termination Notice To Vendor is a critical business document used when a company needs to formally end its contractual relationship with a supplier or service provider under Swiss law. This document is essential when exercising termination rights under existing contracts or when terminating ongoing business relationships in accordance with the Swiss Code of Obligations. It should be used when the company has made a definitive decision to end a vendor relationship and needs to communicate this decision in a legally compliant manner. The notice typically includes key information such as contract details, termination date, notice period, and any transition requirements. Under Swiss law, particular attention must be paid to notice periods, good faith principles, and the proper documentation of the termination grounds if applicable.
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1. Recipient Details: Full legal name and address of the vendor, including any reference numbers
2. Subject Line: Clear indication that this is a termination notice, including the relevant contract reference
3. Contract Reference: Specific details of the contract being terminated, including date and title
4. Termination Statement: Clear and unambiguous statement of termination, including the specific termination date
5. Legal Basis: Reference to the relevant contract clause or legal basis for termination
6. Notice Period: Confirmation of the notice period being given and how it aligns with contractual/legal requirements
7. Outstanding Obligations: Summary of any remaining obligations, payments, or deliverables due from either party
8. Return of Property: Instructions regarding the return of any property, documents, or confidential information
9. Closing Statement: Professional closing including contact details for further communication
1. Reason for Termination: Include when there's a specific cause for termination that needs to be documented, or when required by contract
2. Transition Arrangements: Include when there's a need for specific handover procedures or transition period
3. Final Invoice Instructions: Include when specific instructions for final billing and payment are necessary
4. Confidentiality Reminder: Include when there are specific post-termination confidentiality obligations
5. Dispute Resolution: Include when there are ongoing disputes or specific dispute resolution procedures to be followed
6. Non-Compete/Non-Solicitation: Include when reminding vendor of post-termination restrictive covenants
1. Outstanding Deliverables Schedule: List of any pending items or services that need to be completed before termination
2. Property Return Checklist: Itemized list of company property, documents, or materials to be returned
3. Final Payment Schedule: Breakdown of any final payments, including any pro-rata calculations
4. Transition Timeline: Detailed timeline for handover activities and transition milestones
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