Media Release Consent Form Template for Switzerland

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Key Requirements PROMPT example:

Media Release Consent Form

I need a Media Release Consent Form for our upcoming international tech conference in March 2025, where we'll be photographing and filming attendees for marketing materials across our European offices, with specific attention to Swiss data protection requirements.

Document background

The Media Release Consent Form is a crucial document used in Switzerland when organizations or individuals need to obtain explicit permission to capture, use, and distribute someone's image, voice, or likeness in any media format. This document is essential for compliance with Swiss data protection laws, particularly the Federal Act on Data Protection (FADP/DSG) and personality rights protected under the Swiss Civil Code. It's commonly used in situations ranging from marketing campaigns and educational materials to corporate communications and public events. The form typically includes specific details about how the media will be used, the duration of the consent, territorial scope, and any limitations on usage. It's designed to protect both the rights of the individual being recorded and the organization using the media content, while ensuring transparency and legal compliance in Swiss jurisdiction.

Suggested Sections

1. Parties: Identification of the person giving consent (the Subject) and the organization/individual receiving the consent (the Content Creator)

2. Background: Brief context about the purpose of the media release and the relationship between the parties

3. Definitions: Key terms including 'Media Content', 'Usage Rights', 'Distribution Channels', and other relevant terminology

4. Grant of Rights: Explicit consent for capturing, using, and distributing the Subject's image, voice, or likeness

5. Permitted Uses: Specific description of how the media content may be used, modified, and distributed

6. Duration and Territory: Time period for which the consent is valid and geographical scope of permitted use

7. Privacy and Data Protection: Acknowledgment of data protection rights under Swiss law and how personal data will be handled

8. Representations and Warranties: Confirms that the Subject has the right to give consent and understands the implications

9. Signature Block: Space for dated signatures of all parties, including witness if required

Optional Sections

1. Compensation: Terms of payment or confirmation of no payment, if the Subject is to receive compensation for the media usage

2. Revocation Rights: Terms under which the Subject may withdraw consent, if this option is being offered

3. Minor Consent: Additional section when the Subject is under 18, requiring parent/guardian consent

4. Specific Restrictions: Any specific limitations on how the media can be used or modified

5. Translation Declaration: When the form is provided in multiple languages, specifying which version prevails

Suggested Schedules

1. Schedule 1: Description of Media Content: Detailed description of the specific photographs, videos, or recordings covered by the consent

2. Schedule 2: Permitted Platforms and Channels: List of specific platforms, publications, or channels where the media may be used

3. Appendix A: Sample Media: Examples or thumbnails of the media content covered by the release, if available at the time of signing

4. Appendix B: Privacy Notice: Detailed information about data protection rights and processing practices as required by Swiss law

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Media and Entertainment

Education

Corporate Communications

Advertising and Marketing

Public Relations

Events and Conferences

Healthcare

Non-profit Organizations

Sports and Recreation

Publishing

Broadcasting

Digital Media

Professional Services

Relevant Teams

Legal

Marketing

Communications

Public Relations

Digital Media

Content Creation

Human Resources

Compliance

Creative Services

Events Management

Social Media

Brand Management

Relevant Roles

Marketing Manager

Communications Director

Content Creator

Public Relations Manager

Event Coordinator

Legal Counsel

Compliance Officer

Digital Media Producer

Social Media Manager

Brand Manager

Human Resources Director

Creative Director

Photography Director

Videographer

Educational Administrator

Corporate Communications Manager

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