The Participant Release Form is a crucial document used across various sectors in Switzerland when organizing events, activities, or programs that involve public participation. This document serves multiple purposes: it informs participants of potential risks, obtains necessary consents, and establishes liability parameters within Swiss legal frameworks. The form must comply with Swiss federal legislation, including the Swiss Civil Code (ZGB), Federal Act on Data Protection (FADP), and Swiss Code of Obligations (OR). It typically includes provisions for image rights, data protection, medical authorization, and risk acknowledgment. Organizations should customize the Participant Release Form based on their specific activities while ensuring all provisions remain enforceable under Swiss law.
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1. Parties: Identification of the organizing entity and the participant, including full legal names and contact details
2. Background: Brief description of the event/activity and its purpose
3. Definitions: Key terms used throughout the document, including 'Activity', 'Event', 'Images', and 'Personal Data'
4. Acknowledgment of Risks: Detailed description of potential risks associated with participation and participant's acknowledgment of understanding these risks
5. Assumption of Risk and Release: Participant's voluntary assumption of risks and release of liability to the extent permitted under Swiss law
6. Image and Media Rights: Consent for photography, filming, and use of participant's image in accordance with Swiss privacy laws
7. Data Protection: Consent for personal data collection and processing in compliance with Swiss FADP
8. Medical Authorization: Authorization for emergency medical treatment if needed
9. Governing Law: Specification of Swiss law as governing law and jurisdiction
10. Signatures: Execution blocks for all parties, including date and place of signing
1. Parental Consent: Required when participant is a minor under Swiss law, including additional signature blocks and responsibilities
2. Special Medical Conditions: Section for declaring relevant medical conditions, allergies, or medications
3. Insurance Declaration: Confirmation of participant's insurance coverage and details
4. Confidentiality: Required when the activity involves access to confidential information
5. Equipment Usage: Added when activity involves use of specific equipment or gear
6. Transportation Consent: Required when the activity includes organized transportation
7. Covid-19 or Health Protocol: Special health and safety protocols during public health concerns
1. Schedule A - Activity Description: Detailed description of the activity, including dates, locations, and specific components
2. Schedule B - Safety Protocols: Specific safety measures and emergency procedures
3. Schedule C - Medical Information Form: Template for providing relevant medical information and emergency contacts
4. Schedule D - Image Usage Examples: Examples of how images and media might be used
5. Schedule E - Data Processing Notice: Detailed information about personal data collection, processing, and storage practices
Relevant legal definitions
Activity
Agreement
Authorized Medical Provider
Consent
Emergency Contact
Emergency Medical Treatment
Event
Facility
Host Organization
Image Rights
Intellectual Property
Liability
Media Content
Medical Information
Organizer
Participant
Personal Data
Photography
Premises
Recording
Release
Representatives
Risk
Safety Protocol
Sponsoring Organization
Staff
Supervisory Personnel
Terms and Conditions
Video Recording
Waiver
Agreement
Authorized Medical Provider
Consent
Emergency Contact
Emergency Medical Treatment
Event
Facility
Host Organization
Image Rights
Intellectual Property
Liability
Media Content
Medical Information
Organizer
Participant
Personal Data
Photography
Premises
Recording
Release
Representatives
Risk
Safety Protocol
Sponsoring Organization
Staff
Supervisory Personnel
Terms and Conditions
Video Recording
Waiver
Clauses
Acknowledgment and Assumption of Risk
Release of Liability
Medical Authorization
Emergency Contact
Image Rights and Media Consent
Data Protection and Privacy
Personal Property
Insurance
Governing Law and Jurisdiction
Severability
Medical Disclosure
Indemnification
Participation Terms
Safety Compliance
Equipment Usage
Transportation
Force Majeure
Representations and Warranties
Term and Termination
Modification
Entire Agreement
Release of Liability
Medical Authorization
Emergency Contact
Image Rights and Media Consent
Data Protection and Privacy
Personal Property
Insurance
Governing Law and Jurisdiction
Severability
Medical Disclosure
Indemnification
Participation Terms
Safety Compliance
Equipment Usage
Transportation
Force Majeure
Representations and Warranties
Term and Termination
Modification
Entire Agreement
Relevant Industries
Sports and Recreation
Education
Entertainment
Corporate Events
Tourism
Healthcare
Research
Media Production
Non-Profit
Professional Training
Performing Arts
Adventure Sports
Youth Programs
Cultural Events
Scientific Research
Relevant Teams
Legal
Risk Management
Compliance
Events
Operations
Program Management
Safety and Security
Human Resources
Corporate Communications
Research and Development
Relevant Roles
Event Manager
Legal Counsel
Risk Management Officer
Compliance Officer
Program Coordinator
Sports Director
Training Manager
Research Coordinator
Safety Officer
Operations Manager
Activities Director
Corporate Events Planner
Education Program Manager
Volunteer Coordinator
Media Production Manager
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