Media Permission Form Template for Switzerland

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Media Permission Form

I need a Media Permission Form for our international school in Zurich to cover photography and video recording of students during the 2025-2026 academic year, including usage on our website and social media channels, with specific provisions for parental consent and data protection.

Document background

The Media Permission Form is a crucial legal document used in Switzerland when organizations need to obtain formal consent for using an individual's image, voice, or likeness in various media formats. This document is essential for compliance with Swiss privacy laws, particularly the Federal Act on Data Protection (FADP) and Article 28 of the Swiss Civil Code regarding personality rights. It's commonly used by businesses, educational institutions, and media organizations operating in Switzerland when creating content for marketing, educational, or promotional purposes. The form must be available in relevant Swiss national languages (German, French, Italian) depending on the region of use. It includes specific provisions for data protection, usage rights, duration of permission, and withdrawal mechanisms, making it suitable for both digital and traditional media applications while respecting Switzerland's strict privacy standards.

Suggested Sections

1. Parties: Identification of the parties: the media rights holder (individual/guardian) and the organization requesting permission

2. Background: Brief context explaining the purpose of the media permission and intended use

3. Definitions: Key terms including 'Media Content', 'Usage Rights', 'Territory', and 'Usage Period'

4. Grant of Permission: Explicit permission granted by the individual for specific media uses

5. Scope of Use: Detailed description of how the media content may be used, including platforms and contexts

6. Duration: Time period for which the permission is granted

7. Territory: Geographic scope where the media content may be used

8. Privacy and Data Protection: Compliance with Swiss FADP and handling of personal data

9. Representations and Warranties: Confirmations from both parties regarding rights and authorities

10. Termination Rights: Conditions under which the permission can be withdrawn

11. Governing Law: Confirmation of Swiss law application and jurisdiction

Optional Sections

1. Compensation: Include when there is payment involved for the media usage

2. Special Conditions for Minors: Required when the subject is under 18, including parental consent provisions

3. Third Party Rights: Include when media content might involve other individuals or copyrighted material

4. International Usage: Add when media content may be used outside Switzerland

5. Commercial Usage: Include for commercial exploitation of the media content

6. Digital Rights Management: Add for specific digital platform usage and social media provisions

Suggested Schedules

1. Schedule 1 - Description of Media Content: Detailed list and description of specific photos, videos, or recordings covered

2. Schedule 2 - Approved Usage Contexts: Specific list of approved uses and contexts for the media content

3. Schedule 3 - Technical Specifications: Technical details about the media content format, quality, and delivery

4. Appendix A - Parental Consent Form: Additional form for cases involving minors

5. Appendix B - Privacy Notice: Detailed privacy information as required by Swiss FADP

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Media & Entertainment

Education & Training

Marketing & Advertising

Events & Conferences

Corporate Communications

Healthcare

Sports & Recreation

Non-Profit Organizations

Tourism & Hospitality

Professional Services

Retail

Relevant Teams

Legal

Marketing

Communications

Human Resources

Public Relations

Digital Media

Compliance

Content Creation

Training & Development

Social Media

Brand Management

Relevant Roles

Legal Counsel

Privacy Officer

Marketing Manager

Communications Director

Content Manager

HR Manager

Event Coordinator

Public Relations Manager

Digital Marketing Specialist

Brand Manager

Compliance Officer

Project Manager

Media Production Manager

Social Media Manager

Training Coordinator

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