The Request For Relieving Letter And Experience Letter is a crucial document in Canadian employment practices, typically initiated when an employee is leaving their current position and requires formal documentation of their employment history. This document serves multiple purposes: it officially confirms the termination of employment relationship, verifies that all company assets have been returned and obligations met, and provides detailed information about the employee's tenure, roles, and responsibilities. The document is particularly valuable for employees moving to new opportunities, applying for further education, or maintaining professional records. In the Canadian context, while not legally mandated, these letters are widely recognized and respected as part of professional documentation practices, often required by future employers or educational institutions as proof of work experience and professional standing.
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1. Letterhead and Date: Company letterhead with full contact information and current date
2. Recipient Information: Full name and address of the recipient ('To Whom It May Concern' if generic)
3. Subject Line: Clear indication that this is a Relieving and Experience Letter
4. Employee Information: Employee's full name, employee ID, and designation/title
5. Employment Period: Precise dates of employment (from start date to last working day)
6. Role Description: Details of positions held and key responsibilities
7. Conduct Statement: Statement about employee's conduct, performance, and standing with the company
8. Clearance Declaration: Confirmation that all company properties have been returned and dues settled
9. Official Closure: Formal statement accepting resignation and relieving from duties
10. Authorization: Signature block with name and title of authorized signatory
1. Project Contributions: Include when the employee has worked on significant projects worth highlighting
2. Reason for Separation: Include only if mutually agreed and positive (such as pursuing higher education)
3. Recommendations: Optional positive recommendations for future employment, if company policy allows
4. Skills and Achievements: Include when highlighting specific technical skills or notable achievements is relevant
5. Department Transfers: Include if employee worked in multiple departments during their tenure
1. Employment History Detail: Detailed appendix showing all positions held, promotions, and department changes
2. Training Certifications: List of company-sponsored training programs and certifications completed
3. Project Summary: Brief overview of major projects contributed to during employment period
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