The Referral Letter for Job Application is a crucial document in the Canadian employment landscape, serving as a professional endorsement of a candidate's qualifications and capabilities. It is typically requested during job applications, promotions, or academic admissions processes, written by someone with direct professional experience working with the candidate. The letter must comply with Canadian federal and provincial legislation, including privacy laws (PIPEDA), human rights legislation, and employment standards. The document should provide specific, factual information about the candidate's skills, experience, and achievements while avoiding discriminatory language or unauthorized disclosure of confidential information. The effectiveness of the letter depends on the referee's credibility and their ability to provide concrete examples of the candidate's capabilities.

1. Letter Header: Professional letterhead including referee's name, title, organization, address, and contact information

2. Date and Recipient Details: Current date and complete recipient information including name, title, organization, and address if known

3. Salutation: Formal greeting to the recipient, preferably by name

4. Opening Paragraph: Introduction stating the purpose of the letter and relationship to the candidate

5. Candidate Assessment: Detailed evaluation of the candidate's skills, capabilities, and work experience

6. Specific Examples: Concrete examples of the candidate's achievements and contributions

7. Recommendation Statement: Clear statement of recommendation and enthusiasm level for the candidate

8. Closing: Professional closing with offer to provide additional information

9. Signature Block: Full signature block with name, title, and contact information