The Reference Check Letter is a crucial document in the Canadian employment landscape, serving as a formal communication tool between previous and prospective employers. This document type is typically used during the hiring process when a potential employer seeks to verify a candidate's employment history, performance, and professional conduct. The letter must be crafted in accordance with Canadian privacy legislation (such as PIPEDA), provincial employment standards, and human rights laws. Reference Check Letters should contain factual, objective information about the former employee's tenure, including dates of employment, positions held, key responsibilities, and general performance assessment. The document helps organizations make informed hiring decisions while maintaining professional standards and legal compliance in the reference-checking process.

1. Letter Header: Company letterhead, date, and recipient's contact information

2. Subject Line: Clear indication that this is a reference check for [Employee Name]

3. Introduction: Establishes the writer's relationship to the former employee and confirms the employment period

4. Employment Details: Factual information about positions held, dates of employment, and key responsibilities

5. Performance Assessment: General evaluation of work quality, reliability, and professional conduct

6. Closing Statement: Invitation for further contact if needed and professional sign-off

7. Signature Block: Writer's name, title, and contact information