Recurring ACH Payment Authorization Form for Canada

Recurring ACH Payment Authorization Form Template for Canada

A Recurring ACH Payment Authorization Form is a legal document used in Canada that establishes an agreement between a payor and a payee for recurring automatic payments. The form complies with Canadian banking regulations, Payments Canada Rules, and relevant provincial and federal legislation. It authorizes the automatic withdrawal of funds from the payor's bank account at specified intervals and includes essential elements such as payment details, banking information, privacy provisions, and cancellation rights. This document ensures secure, authorized recurring transactions while protecting both parties' interests under Canadian law.

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What is a Recurring ACH Payment Authorization Form?

The Recurring ACH Payment Authorization Form is a crucial document used in Canadian business operations to establish and maintain automated payment relationships. This form is essential when any business or organization needs to set up recurring payments from customers, whether for subscription services, regular billing, or ongoing service charges. It must comply with Canadian banking regulations, including Payments Canada Rules and Standards, provincial consumer protection laws, and PIPEDA requirements. The document typically includes detailed payment terms, account information, privacy statements, and cancellation provisions. It's particularly important for businesses that process regular payments and need to ensure proper authorization and documentation for automatic withdrawals from customer accounts. The form serves as both a legal authorization and a record of the payment arrangement between parties.

What sections should be included in a Recurring ACH Payment Authorization Form?

1. Parties: Identification of the payment originator (customer) and the payment recipient (company), including full legal names and contact information

2. Background: Brief context explaining the purpose of the recurring payments and the relationship between the parties

3. Definitions: Key terms used in the agreement, including 'ACH', 'PAD' (Pre-Authorized Debit), 'Payment Date', etc.

4. Payment Authorization: Express authorization from the customer permitting the company to process recurring payments through the specified bank account

5. Payment Details: Specific information about payment amount, frequency, start date, and duration of the authorization

6. Bank Account Information: Customer's bank account details including institution number, transit number, and account number

7. Cancellation Rights: Customer's rights to cancel the authorization and required notice period as per Canadian payment regulations

8. Privacy Statement: Statement on how personal and financial information will be collected, used, and protected in compliance with PIPEDA

9. Execution: Signature blocks, date, and confirmation of agreement to terms

What sections are optional to include in a Recurring ACH Payment Authorization Form?

1. Variable Payment Amount Authorization: Required when payment amounts may vary; includes maximum amount and notification requirements

2. Joint Account Authorization: Required when the bank account is jointly held, requiring authorization from all account holders

3. Business Account Declaration: Required when the payor is a business rather than an individual consumer

4. Electronic Communication Consent: Optional section for customers to receive payment notifications and updates electronically

5. Recourse Statement: Additional details about recourse rights beyond the standard cancellation rights, particularly relevant for business accounts

What schedules should be included in a Recurring ACH Payment Authorization Form?

1. Schedule A - Void Cheque: Attachment of a void cheque or bank-issued direct deposit form to verify account information

2. Schedule B - Payment Schedule: Detailed breakdown of payment dates, amounts, and frequency if not fully captured in the main agreement

3. Schedule C - Required ID Documentation: List of acceptable identification documents and copies of those provided by the customer

4. Appendix 1 - Terms and Conditions: Detailed terms and conditions including all legal requirements and compliance statements

5. Appendix 2 - Customer Rights Summary: Summary of customer's rights and protections under Canadian payment regulations and consumer protection laws

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Genie AI

Document Type

Authorization Form

Cost

Free to use
Relevant legal definitions
Relevant Industries

Financial Services

Insurance

Utilities

Telecommunications

Subscription Services

Property Management

Education and Training

Professional Services

Healthcare Services

Nonprofit Organizations

Retail

Software and Technology

Membership Organizations

Entertainment Services

Transportation Services

Relevant Teams

Finance

Accounts Receivable

Legal

Compliance

Customer Service

Operations

Treasury

Risk Management

Revenue Operations

Collections

Payment Operations

Relevant Roles

Finance Manager

Accounts Receivable Specialist

Billing Coordinator

Payment Operations Manager

Compliance Officer

Legal Counsel

Customer Service Manager

Treasury Manager

Financial Controller

Accounts Manager

Business Operations Manager

Risk Manager

Payment Solutions Specialist

Revenue Operations Manager

Collections Specialist

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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