The Late Fee Invoice is essential for businesses operating in Canada to maintain effective accounts receivable management and ensure compliance with federal and provincial regulations. This document is typically issued when payment for goods or services remains unpaid beyond the agreed-upon due date. It must comply with the Interest Act, Criminal Code interest rate limitations, and applicable provincial consumer protection laws. The Late Fee Invoice should clearly state the original amount owed, the calculation method for late fees, the time period covered, and include all necessary payment instructions. It serves as an important tool for businesses to recover costs associated with delayed payments while maintaining professional relationships with clients.
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1. Invoice Header: Company details, invoice number, date, and recipient information
2. Original Invoice Reference: Reference to the original unpaid invoice(s) including invoice numbers, dates, and original due dates
3. Outstanding Amount: Clear statement of the original unpaid amount
4. Late Fee Calculation: Detailed breakdown of how the late fee was calculated, including the rate applied and time period
5. Total Amount Due: Clear statement of total amount including original amount and late fees
6. Payment Instructions: Details of how and when payment should be made, including acceptable payment methods and banking details
7. Contact Information: Details of who to contact with any questions or concerns about the invoice
1. Payment History: Include when there have been partial payments or multiple payment attempts
2. Interest Calculation Details: Include when complex interest calculations are involved or when required by law
3. Tax Implications: Include when late fees are subject to GST/HST or other tax considerations
4. Payment Plan Options: Include when offering structured payment alternatives for settling the outstanding amount
5. Legal Notice: Include when this is a final notice or when legal action may be pending
6. Previous Communications: Include when referencing prior notifications or payment requests
1. Schedule A - Detailed Fee Calculation: Detailed breakdown of late fee calculations, especially for multiple invoices or complex interest rates
2. Schedule B - Payment History: Chronological list of all payments received and remaining balances
3. Schedule C - Original Invoice Copies: Copies of the original unpaid invoices referenced in the late fee invoice
4. Appendix 1 - Interest Rate Documentation: Documentation supporting the applied interest rate and its compliance with relevant laws
5. Appendix 2 - Communication Log: Record of previous payment requests and communications regarding the outstanding amount
Relevant legal definitions
Due Date
Original Invoice
Late Fee
Interest Rate
Payment Period
Outstanding Balance
Total Amount Due
GST/HST
Business Day
Payment Terms
Original Principal Amount
Accrued Interest
Collection Costs
Default Rate
Grace Period
Compound Interest
Simple Interest
Payment Method
Banking Details
Reference Number
Authorized Representative
Settlement Date
Effective Date
Past Due Amount
Applicable Law
Original Invoice
Late Fee
Interest Rate
Payment Period
Outstanding Balance
Total Amount Due
GST/HST
Business Day
Payment Terms
Original Principal Amount
Accrued Interest
Collection Costs
Default Rate
Grace Period
Compound Interest
Simple Interest
Payment Method
Banking Details
Reference Number
Authorized Representative
Settlement Date
Effective Date
Past Due Amount
Applicable Law
Clauses
Payment Terms
Interest Calculation
Late Fee Computation
Collection Rights
Payment Methods
Default Provisions
Tax Implications
Notice Requirements
Dispute Resolution
Governing Law
Payment Application
Fee Authorization
Interest Rate Declaration
Payment Instructions
Collection Costs
Legal Compliance
Communication Methods
Record Keeping
Settlement Terms
Payment Allocation
Interest Calculation
Late Fee Computation
Collection Rights
Payment Methods
Default Provisions
Tax Implications
Notice Requirements
Dispute Resolution
Governing Law
Payment Application
Fee Authorization
Interest Rate Declaration
Payment Instructions
Collection Costs
Legal Compliance
Communication Methods
Record Keeping
Settlement Terms
Payment Allocation
Relevant Industries
Retail
Professional Services
Manufacturing
Construction
Technology
Healthcare
Education
Real Estate
Financial Services
Telecommunications
Utilities
Transportation
Wholesale Distribution
Commercial Property Management
Business Services
Relevant Teams
Accounts Receivable
Finance
Accounting
Credit Control
Collections
Treasury
Billing
Revenue Management
Legal
Customer Service
Relevant Roles
Accounts Receivable Manager
Credit Controller
Financial Controller
Billing Coordinator
Collections Specialist
Finance Manager
Accounting Manager
Credit Manager
Treasury Manager
Financial Administrator
Accounts Manager
Billing Specialist
Revenue Analyst
Finance Director
Chief Financial Officer
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