A Farewell Letter To A Person Who Is Leaving Employment is a standard business document commonly used across Canadian organizations to formally document an employee's departure. The letter serves as both a professional courtesy and a potential record of the employment relationship's conclusion. It should comply with Canadian employment standards and privacy legislation while maintaining a positive, professional tone. This document is typically issued near the end of the employment period and may be used in conjunction with other departure documentation. It can range from a simple expression of appreciation to a more detailed communication including specific arrangements for knowledge transfer, final payments, or benefit continuations. The letter often becomes part of the employee's personnel file and may be referenced for future employment verifications or recommendations.
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1. Date and Header: Current date and proper business letter formatting with company letterhead
2. Personal Greeting: Direct address to the departing employee using their preferred name
3. Expression of Appreciation: Statement acknowledging the employee's contributions and tenure with the organization
4. Confirmation of Departure: Clear statement of the employee's last working day
5. Final Arrangements: Brief mention of administrative matters like return of company property, final paycheck, or benefits
6. Well Wishes: Positive statements about the employee's future endeavors
7. Contact Information: Optional sharing of contact details for future communication
8. Closing and Signature: Professional closing with signature of appropriate authority
1. Team Impact: Include when the employee had significant influence on their team or department
2. Specific Achievements: Add when highlighting particular projects or accomplishments is appropriate
3. Transition Details: Include when there are specific handover instructions or arrangements to be documented
4. Alumni Network Information: Add if the company has a formal alumni network or program
5. Reference Offer: Include if the company policy allows and management is willing to provide references
6. Farewell Event Details: Add if there are plans for a farewell gathering or celebration
7. Confidentiality Reminder: Include when dealing with sensitive positions or if required by company policy
1. Exit Checklist: List of items to be completed before final day (if company policy requires attachment)
2. Benefits Summary: Overview of post-employment benefits or continuation of benefits information
3. Final Pay Statement: Detailed breakdown of final payment including any outstanding vacation pay or bonuses
4. Contact Update Form: Form for the employee to provide their updated contact information for future correspondence
Relevant legal definitions
Last Working Day
Company Property
Final Pay
Confidential Information
Employee Benefits
Company Policies
Exit Procedures
Personnel File
Separation Date
Outstanding Obligations
Vacation Pay
Company Resources
Intellectual Property
Non-Disclosure Agreement
Reference Policy
Alumni Network
Post-Employment Benefits
Professional Networks
Corporate Assets
Final Settlement
Company Property
Final Pay
Confidential Information
Employee Benefits
Company Policies
Exit Procedures
Personnel File
Separation Date
Outstanding Obligations
Vacation Pay
Company Resources
Intellectual Property
Non-Disclosure Agreement
Reference Policy
Alumni Network
Post-Employment Benefits
Professional Networks
Corporate Assets
Final Settlement
Clauses
Acknowledgment of Departure
Expression of Gratitude
Final Working Date
Return of Company Property
Final Compensation
Benefits Status
Confidentiality Obligations
Future Contact
Professional References
Non-Solicitation Reminder
Knowledge Transfer
Exit Procedures
Farewell Arrangements
Post-Employment Communication
Alumni Network Participation
Company Property Return
Final Documentation
Continued Obligations
Expression of Gratitude
Final Working Date
Return of Company Property
Final Compensation
Benefits Status
Confidentiality Obligations
Future Contact
Professional References
Non-Solicitation Reminder
Knowledge Transfer
Exit Procedures
Farewell Arrangements
Post-Employment Communication
Alumni Network Participation
Company Property Return
Final Documentation
Continued Obligations
Relevant Industries
Technology
Healthcare
Financial Services
Manufacturing
Retail
Education
Professional Services
Government
Non-profit
Construction
Entertainment
Hospitality
Transportation
Energy
Telecommunications
All Industries
Relevant Teams
Human Resources
Legal
Executive Leadership
Administration
Operations
Department Management
Office Administration
Corporate Communications
Employee Relations
Personnel Management
Relevant Roles
Chief Executive Officer
Human Resources Manager
Department Director
Senior Manager
Line Manager
Team Leader
Supervisor
Project Manager
Administrative Manager
Operations Manager
Regional Manager
Branch Manager
Division Head
Chief Operating Officer
Executive Assistant
Office Manager
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