Accounting Engagement Letter Template for Canada

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Key Requirements PROMPT example:

Accounting Engagement Letter

I need an Accounting Engagement Letter for my Toronto-based technology startup that covers monthly bookkeeping services, tax preparation, and advisory services, with work starting January 2025 and including specific terms about remote service delivery and cloud-based accounting software usage.

Document background
The Accounting Engagement Letter is a fundamental document required by Canadian professional accounting standards to formalize the relationship between accounting professionals and their clients. This document is typically used at the beginning of any new accounting engagement or when there are significant changes to existing service arrangements. It serves multiple purposes: establishing the scope of services to be provided, setting clear expectations for both parties, outlining fee structures, and ensuring compliance with provincial accounting regulations and federal privacy laws. The letter must align with requirements set forth by provincial Chartered Professional Accountant (CPA) bodies and incorporate necessary elements for professional liability protection. It's particularly important in Canadian business contexts where multiple jurisdictions may be involved, and specific provincial requirements must be addressed.
Suggested Sections

1. Letterhead and Date: Firm's professional letterhead and current date

2. Client Address Block: Full name and address of the client

3. Salutation: Formal greeting to the appropriate client representative

4. Purpose and Scope: Clear statement of the engagement purpose and detailed scope of accounting services to be provided

5. Professional Standards: Reference to applicable professional standards and level of assurance being provided

6. Client Responsibilities: Detailed outline of client's responsibilities including providing accurate information and required documentation

7. Firm Responsibilities: Clear statement of the accounting firm's responsibilities and deliverables

8. Timing and Deadlines: Expected timeframes, important deadlines, and delivery schedule

9. Fees and Payment Terms: Fee structure, billing arrangements, and payment terms

10. Confidentiality: Statement regarding confidentiality obligations and handling of sensitive information

11. File Ownership and Retention: Policies regarding document ownership and retention periods

12. Signature Block: Space for both parties' signatures and acknowledgment

Optional Sections

1. Use of Technology: Terms regarding use of specific software or cloud services, used when engagement involves digital platforms

2. Third-Party Access: Terms for sharing information with third parties, included when other professionals may need access

3. Dispute Resolution: Specific dispute resolution procedures, included for higher-risk engagements

4. Limitation of Liability: Specific liability limitations, included based on firm policy and risk assessment

5. Staff Assignment: Details about key team members, included for larger engagements

6. Regulatory Compliance: Specific regulatory requirements, included when dealing with regulated industries

7. Remote Work Arrangements: Terms for remote service delivery, included when services are provided virtually

Suggested Schedules

1. Schedule A - Detailed Service Description: Detailed breakdown of specific services and deliverables

2. Schedule B - Fee Schedule: Detailed fee structure, hourly rates, and additional charges

3. Schedule C - Required Documentation: List of documents and information required from the client

4. Appendix 1 - Terms and Conditions: Standard terms and conditions of the firm

5. Appendix 2 - Privacy Policy: Firm's privacy policy and information handling procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Professional Services

Financial Services

Manufacturing

Retail

Technology

Healthcare

Non-Profit

Real Estate

Construction

Energy

Mining

Agriculture

Transportation

Education

Hospitality

Relevant Teams

Finance

Accounting

Treasury

Tax

Senior Management

Board of Directors

Audit Committee

Legal

Operations

Corporate Governance

Risk Management

Relevant Roles

Chief Financial Officer

Controller

Finance Director

Accounting Manager

Treasury Manager

Financial Analyst

Business Owner

Managing Director

CEO

Board Director

Audit Committee Member

Finance Manager

Company Secretary

General Counsel

Operations Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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