Corporate Tax Return Engagement Letter Template for Canada

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Key Requirements PROMPT example:

Corporate Tax Return Engagement Letter

I need a Corporate Tax Return Engagement Letter for a small technology startup based in Ontario, with standard terms and electronic filing authorization, to be effective from January 1, 2025.

Document background
The Corporate Tax Return Engagement Letter is a fundamental document used in Canadian professional tax practice to formally establish the professional relationship between an accounting firm and a corporate client for tax return preparation services. This document is typically issued annually or when establishing a new client relationship, and is required by professional standards and best practices in Canada. It clearly defines the scope of services, outlines mutual responsibilities, establishes fee arrangements, and sets expectations for the tax return preparation process. The letter helps ensure compliance with Canadian tax regulations, professional standards, and risk management requirements while protecting both the service provider and client. It should be updated to reflect changes in tax laws, service scope, or client circumstances.
Suggested Sections

1. Addressee and Date: Formal business letter header with client company name, address, and date

2. Purpose of Engagement: Clear statement of the tax return preparation services being offered and the tax year(s) covered

3. Scope of Services: Detailed description of what is included in the tax return preparation service and what is explicitly excluded

4. Client Responsibilities: Outline of the client's obligations to provide accurate and complete information, maintain records, and meet deadlines

5. Our Responsibilities: Description of the firm's professional obligations, including preparation, review, and filing procedures

6. Fee Structure: Description of how fees will be calculated and billed, including payment terms

7. Timeline and Deadlines: Key dates for information submission, review periods, and filing deadlines

8. Confidentiality: Statement regarding the protection and handling of client information

9. Limitation of Liability: Clear statement of the firm's liability limitations and professional responsibilities

10. Acceptance and Authorization: Signature block and instructions for accepting the engagement

Optional Sections

1. Multi-jurisdiction Filing: Include when client requires tax returns in multiple Canadian provinces or international jurisdictions

2. Electronic Filing Authorization: Include when the firm will file returns electronically on behalf of the client

3. Specialist Consultations: Include when complex matters may require consultation with tax specialists or other professionals

4. Prior Year Adjustments: Include when the engagement includes reviewing or amending previous years' returns

5. Group Structure Services: Include when dealing with corporate groups requiring consolidated or multiple related company returns

6. Tax Planning Services: Include when additional tax planning services are offered alongside return preparation

7. Dispute Resolution: Include when specific procedures for handling disagreements or CRA inquiries are needed

Suggested Schedules

1. Schedule A - Fee Schedule: Detailed breakdown of fees, hourly rates, and additional charges

2. Schedule B - Required Documentation: Comprehensive list of documents and information the client must provide

3. Schedule C - Timeline Overview: Detailed calendar of key dates and deadlines for the engagement

4. Appendix 1 - Electronic Filing Procedures: Details of the electronic filing process and requirements

5. Appendix 2 - Privacy Policy: Detailed privacy policy and information handling procedures

6. Appendix 3 - Standard Terms and Conditions: Firm's standard terms and conditions for professional services

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Manufacturing

Retail

Technology

Healthcare

Construction

Professional Services

Real Estate

Energy

Transportation

Hospitality

Agriculture

Mining

Entertainment

Education

Non-Profit Organizations

Relevant Teams

Finance

Accounting

Tax

Treasury

Legal

Corporate Governance

Executive Leadership

Administration

Relevant Roles

Chief Financial Officer

Finance Director

Corporate Controller

Tax Manager

Accounting Manager

Financial Controller

Treasury Manager

Corporate Secretary

Finance Manager

Business Owner

CEO

Managing Director

Partner (Accounting Firm)

Tax Director

Senior Accountant

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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