An Online Privacy Notice is a mandatory legal document for organizations operating websites or online services in Belgium that collect and process personal data. This document must comply with the EU General Data Protection Regulation (GDPR) and specific Belgian data protection laws, including the Belgian Data Protection Act of 30 July 2018. The notice serves as a transparent communication tool between the organization and its website users, detailing how personal data is collected, processed, shared, and protected. It must be easily accessible, written in clear language, and include specific information required by both EU and Belgian regulators. Organizations must regularly review and update their Online Privacy Notice to reflect any changes in their data processing activities or regulatory requirements.
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1. Introduction: Overview of the privacy notice's purpose and scope, including information about the data controller
2. Last Updated Date: Clear indication of when the privacy notice was last modified
3. Types of Personal Data Collected: Comprehensive list of personal data categories collected and processed
4. Purposes of Processing: Detailed explanation of why personal data is collected and how it will be used
5. Legal Basis for Processing: Explanation of the legal grounds under GDPR for processing personal data
6. Data Retention: Information about how long personal data is kept and criteria for determining retention periods
7. Data Subject Rights: Explanation of individual rights under GDPR and how to exercise them
8. Data Sharing and Recipients: Information about third parties with whom data is shared
9. International Transfers: Details about any data transfers outside the EEA and safeguards in place
10. Security Measures: Overview of measures taken to protect personal data
11. Cookie Policy: Information about website cookies and similar technologies
12. Contact Information: How to contact the organization and Data Protection Officer regarding privacy matters
13. Complaints Procedure: Information about how to file a complaint, including with the Belgian DPA
1. Children's Privacy: Required if services are offered to children under 13 or if children's data is specifically collected
2. Automated Decision Making: Required if automated decision-making or profiling is used
3. Special Categories of Data: Required if processing sensitive personal data such as health information or biometric data
4. Employment Data Processing: Required if the privacy notice covers employee data processing
5. Marketing Communications: Required if personal data is used for direct marketing purposes
6. Mobile App Privacy: Required if the organization offers mobile applications
7. CCTV and Surveillance: Required if physical surveillance systems are in use
8. Joint Controllers: Required if there are other organizations jointly determining the purposes of data processing
1. Cookie List: Detailed list of all cookies used, their purposes, and duration
2. Third-Party Processors: List of data processors and their roles in data processing activities
3. Technical and Organizational Measures: Detailed description of security measures implemented
4. Specific Processing Activities: Detailed information about particular processing activities that require more extensive explanation
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