Monthly Retainer Consulting Agreement Template for Belgium

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Key Requirements PROMPT example:

Monthly Retainer Consulting Agreement

"I need a Monthly Retainer Consulting Agreement governed by Belgian law for providing IT transformation services to a financial services client, with a monthly retainer of €15,000 and specific data protection provisions for handling sensitive financial information."

Document background
This document is essential for establishing long-term consulting relationships in Belgium where services are provided on a regular, ongoing basis. A Monthly Retainer Consulting Agreement is particularly suited for situations where a client requires consistent access to a consultant's expertise and services over an extended period. The agreement addresses key aspects required under Belgian law, including clear service definitions, payment terms, intellectual property rights, and data protection compliance. It's designed to protect both parties' interests while maintaining flexibility in service delivery and ensuring compliance with Belgian business and contract law. The document is specifically structured to avoid creating an employment relationship while establishing a professional service arrangement that can adapt to changing business needs.
Suggested Sections

1. Parties: Identification of the Consultant and the Client, including full legal names, registered addresses, and company registration numbers if applicable

2. Background: Context of the agreement, brief description of the Client's business and Consultant's expertise

3. Definitions: Key terms used throughout the agreement including 'Services', 'Retainer Fee', 'Intellectual Property', 'Confidential Information'

4. Scope of Services: Detailed description of consulting services to be provided under the monthly retainer

5. Term and Termination: Duration of the agreement, renewal terms, and termination provisions including notice periods

6. Fees and Payment Terms: Monthly retainer amount, payment schedule, expenses, and invoicing procedures

7. Obligations of the Consultant: Consultant's commitments, service standards, and availability requirements

8. Obligations of the Client: Client's responsibilities, including provision of information and cooperation

9. Intellectual Property Rights: Ownership and usage rights of materials created during the engagement

10. Confidentiality: Protection of confidential information exchanged during the engagement

11. Data Protection: GDPR compliance and data handling procedures

12. Liability and Indemnification: Limitation of liability and indemnification provisions

13. General Provisions: Standard clauses including notices, amendments, severability, and governing law

Optional Sections

1. Non-Compete: Restrictions on Consultant's ability to work with competitors, only needed if operating in sensitive or competitive industries

2. Non-Solicitation: Prevents solicitation of employees or clients, relevant for consultants with significant client contact

3. Insurance: Professional liability insurance requirements, important for high-risk or regulated industries

4. Service Levels: Specific performance metrics and standards, needed for more structured consulting arrangements

5. Dispute Resolution: Mediation or arbitration procedures, recommended for high-value contracts

6. Force Majeure: Provisions for unforeseen circumstances, particularly relevant post-COVID

7. Assignment: Rights to transfer the agreement, important for larger consulting firms

8. Subcontracting: Terms for engaging other consultants, relevant if subcontracting might be needed

Suggested Schedules

1. Schedule 1 - Scope of Services: Detailed breakdown of services covered under the retainer

2. Schedule 2 - Fee Schedule: Detailed fee structure, including hourly rates for work beyond retainer scope

3. Schedule 3 - Service Levels: Specific performance metrics and response times if applicable

4. Schedule 4 - Key Personnel: List of main consultants and their qualifications if specific expertise is required

5. Appendix A - Data Processing Agreement: GDPR-compliant data processing terms if personal data is processed

6. Appendix B - Confidentiality Agreement: Detailed confidentiality terms if extensive proprietary information is shared

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Professional Services

Management Consulting

IT Consulting

Financial Services

Healthcare

Engineering

Marketing and Advertising

Legal Services

Business Strategy

Human Resources

Digital Transformation

Sustainability Consulting

Relevant Teams

Legal

Procurement

Finance

Human Resources

Operations

Business Development

Project Management Office

Commercial

Risk Management

Compliance

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Legal Counsel

Procurement Manager

Operations Director

Human Resources Director

Project Manager

Business Development Manager

Independent Consultant

Management Consultant

Department Head

Commercial Director

Chief Operating Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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