All Countries
Corporate Governance
Letter Of Incorporation

Letter Of Incorporation Template for Belgium

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Letter Of Incorporation

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Letter Of Incorporation

"I need a Letter of Incorporation for establishing a Belgian technology startup SRL/BV in Brussels by March 2025, with three founding partners and an initial capital of €20,000, including specific provisions for employee stock options."

Celebrated by
Collaborations with
Investors
Document background
The Letter of Incorporation is a crucial document in Belgian company formation, required under the Belgian Code of Companies and Associations for establishing a new legal entity. This document is used when founding any type of company in Belgium, whether it's a private limited company (SRL/BV) or public limited company (SA/NV). The Letter of Incorporation must be executed in the presence of a notary public and includes comprehensive information about the company's founders, capital structure, management, registered office, and corporate purpose. It serves as the foundation for the company's legal existence and is essential for registration with the Crossroads Bank for Enterprises. The document must comply with strict Belgian legal requirements and forms part of the company's permanent records.
Suggested Sections

1. Date and Place: The date and location where the letter is being executed

2. Notary Details: Information about the notary public executing the deed

3. Company Founders: Details of all founding members/shareholders, including full legal names, addresses, and nationalities

4. Company Details: Proposed company name, legal form, registered office address, and corporate purpose

5. Capital Structure: Initial capital amount, number and types of shares, and their distribution

6. Management Structure: Appointment of initial directors/managers and their powers

7. Declaration of Compliance: Statement confirming compliance with Belgian company law requirements

8. Bank Account Confirmation: Details of the bank account where initial capital has been deposited

9. Signatures: Signature block for all founders and the notary

Optional Sections

1. Special Rights and Obligations: Used when specific rights or obligations are granted to certain shareholders or directors

2. Share Transfer Restrictions: Include when there are specific restrictions on the transfer of shares

3. Additional Contributions: Required when founders are making non-monetary contributions

4. Branch Office Details: Include when the company will immediately establish branch offices

5. Specific Industry Declarations: Required for regulated industries such as financial services or insurance

6. Foreign Investment Details: Include when there are foreign investors or parent companies involved

Suggested Schedules

1. Financial Plan: Detailed financial projections and capital adequacy assessment for the first two years

2. Articles of Association: Full text of the company's articles of association/bylaws

3. Founder Identification Documents: Copies of identification documents for all founders

4. Bank Certificate: Certificate from the bank confirming capital deposit

5. Property Valuation Reports: Required when non-monetary contributions are made to the company

6. Powers of Attorney: If any founders are represented by proxy

7. UBO Declaration: Declaration of Ultimate Beneficial Owners as required by Belgian law

8. Professional Qualifications: Copies of required professional qualifications or licenses if applicable to the business

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Articles of Association
Board of Directors
Capital
Company
Company Register
Corporate Purpose
Crossroads Bank for Enterprises
Effective Date
Financial Plan
Founder(s)
Incorporation Deed
Initial Share Capital
Legal Form
Management Body
Notarial Deed
Registered Office
Shares
Shareholder(s)
Share Transfer
Statutory Auditor
Subscription Price
Ultimate Beneficial Owner
Business Day
Belgian GAAP
Managing Director
Corporate Representatives
Bank Certificate
Registration Number
VAT Number
Working Day
Relevant Industries

Legal Services

Financial Services

Professional Services

Banking

Insurance

Manufacturing

Technology

Retail

Real Estate

Healthcare

Construction

Agriculture

Transportation

Energy

Telecommunications

Education

Hospitality

Entertainment

Consulting

E-commerce

Relevant Teams

Legal

Corporate Secretariat

Compliance

Finance

Administration

Risk Management

Corporate Governance

Executive Leadership

Business Development

Operations

Relevant Roles

CEO

Managing Director

Company Secretary

Legal Counsel

Corporate Lawyer

Compliance Officer

Chief Financial Officer

Finance Director

Business Development Manager

Operations Director

Administrative Director

Risk Manager

Company Founder

Entrepreneur

Corporate Governance Officer

Board Member

Director of Legal Affairs

General Counsel

Incorporation Specialist

Corporate Services Manager

Industries
Belgian Code of Companies and Associations (CCA): The primary legislation governing company formation and operation in Belgium, introduced in 2019. It provides the legal framework for different types of companies, corporate governance rules, and shareholder rights.
Belgian Business Registration Act: Legislation governing the registration of businesses with the Crossroads Bank for Enterprises (CBE/KBO/BCE), including requirements for obtaining a business number.
Royal Decree on Accounting Documents: Regulations concerning the preparation and filing of accounting documents, including specific requirements for incorporation documentation.
Belgian Tax Code: Provisions relating to company taxation, VAT registration, and other fiscal obligations that need to be addressed during incorporation.
Anti-Money Laundering Law: Legislation requiring identification of ultimate beneficial owners (UBO) and related compliance measures during company formation.
Belgian Commercial Law: General provisions governing commercial activities and business practices in Belgium.
Belgian Civil Code: Fundamental legal principles affecting contracts and legal entities in Belgium.
Regional Business Establishment Laws: Specific requirements for business establishment depending on the region (Brussels, Flanders, or Wallonia) where the company will be registered.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Sole Proprietorship Certificate Of Incorporation

Belgian legal document establishing a sole proprietorship business entity, containing essential business and owner information and regulatory compliance declarations.

find out more

Letter Of Incorporation

A Belgian notarial deed that formally establishes a company's legal existence under Belgian law, containing essential company formation details and governance structure.

find out more

Company Registration Certificate

An official Belgian document issued by CBE/KBO/BCE that certifies a company's legal registration and provides key corporate information.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.

Read our Privacy Policy.