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International Supply Agreement

International Supply Agreement Template for Belgium

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Key Requirements PROMPT example:

International Supply Agreement

"I need an International Supply Agreement governed by Belgian law for supplying automotive parts to a German manufacturer, starting January 2025, with strict quality control provisions and compliance with EU automotive standards."

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Document background
The International Supply Agreement is essential for businesses engaged in cross-border supply relationships where Belgian law governs the arrangement. This document type is particularly relevant when establishing long-term supply relationships between international parties where at least one party is connected to Belgium or where parties have chosen Belgian law for its neutrality and well-developed commercial law framework. The agreement covers crucial aspects such as product specifications, pricing, delivery terms, quality requirements, and compliance with both Belgian and international trade regulations. It's designed to provide clarity and certainty in international trade relationships while ensuring compliance with Belgian legal requirements, EU regulations, and international conventions like the CISG. The document is typically used for ongoing supply arrangements rather than one-off transactions and includes comprehensive provisions for managing the commercial relationship over time.
Suggested Sections

1. Parties: Identification and details of the supplier and buyer, including registered addresses and company registration numbers

2. Background: Context of the agreement, relationship between parties, and general commercial intent

3. Definitions: Defined terms used throughout the agreement, including technical terms, relevant legislation, and contract-specific terminology

4. Supply Obligations: Core obligations of supplier regarding product supply, including quality standards, quantities, and delivery terms

5. Ordering Process: Procedures for placing and accepting orders, including minimum order quantities and lead times

6. Price and Payment: Pricing structure, payment terms, currency, invoicing procedures, and any price adjustment mechanisms

7. Delivery and Risk: Delivery terms (using Incoterms), transfer of risk, shipping documentation requirements

8. Quality and Inspection: Product specifications, quality standards, inspection rights, and acceptance/rejection procedures

9. Warranties: Product warranties, quality guarantees, and compliance with applicable laws and standards

10. Compliance: Obligations regarding regulatory compliance, permits, licenses, and trade regulations

11. Term and Termination: Duration of agreement, renewal provisions, and termination rights

12. Liability and Indemnity: Limitation of liability, indemnification obligations, and insurance requirements

13. Force Majeure: Events constituting force majeure and consequences

14. Confidentiality: Protection of confidential information and trade secrets

15. Governing Law and Jurisdiction: Belgian law as governing law and jurisdiction for disputes

16. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment

Optional Sections

1. Forecast and Planning: For arrangements requiring demand forecasting and supply planning

2. Intellectual Property: When IP rights are involved in the supply relationship

3. Exclusivity: Where exclusive supply or territory arrangements are agreed

4. Marketing and Branding: When products involve specific branding or marketing requirements

5. Storage and Warehousing: For arrangements involving storage obligations or VMI

6. Training and Support: When technical support or training is part of the supply arrangement

7. Import/Export Controls: For products subject to specific trade controls or restrictions

8. Product Development: When ongoing product development or customization is involved

9. Data Protection: When personal data processing is involved in the supply relationship

10. Environmental Compliance: For products with specific environmental requirements or regulations

Suggested Schedules

1. Product Specifications: Detailed technical specifications of products

2. Pricing Schedule: Detailed pricing structure, including any volume discounts or special pricing arrangements

3. Quality Standards: Detailed quality requirements, testing procedures, and acceptance criteria

4. Service Levels: Specific performance metrics and service level requirements

5. Territory Definition: Detailed description of geographical territories if territorially limited

6. Key Contacts: List of key personnel and contact details for both parties

7. Compliance Requirements: Detailed regulatory and compliance requirements specific to products

8. Technical Requirements: Technical standards, certifications, and compliance requirements

9. Shipping Instructions: Detailed shipping, packaging, and labeling requirements

10. Forms and Templates: Standard forms for orders, forecasts, and other operational documents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Applicable Law
Business Day
Buyer
Confidential Information
Contract Year
Delivery Date
Delivery Location
Delivery Terms
Effective Date
Force Majeure Event
Good Industry Practice
Goods
Intellectual Property Rights
Initial Term
Incoterms
Lead Time
Minimum Order Quantity
Order
Order Confirmation
Parties
Price
Product Specifications
Purchase Order
Quality Standards
Regulatory Requirements
Renewal Term
Representatives
Shipping Documents
Supplier
Supply Forecast
Technical Documentation
Territory
Trade Controls
VAT
Warranty Period
Working Hours
Working Day
Clauses
Interpretation
Definitions
Supply Obligations
Ordering Process
Price and Payment
Delivery
Risk and Title
Quality Control
Product Specifications
Warranties
Compliance
Import/Export
Customs
Product Safety
Liability
Indemnification
Insurance
Intellectual Property
Confidentiality
Data Protection
Force Majeure
Term
Termination
Consequences of Termination
Assignment
Subcontracting
Notices
Waiver
Severability
Entire Agreement
Amendment
Third Party Rights
Anti-Corruption
Competition Law
Governing Law
Jurisdiction
Dispute Resolution
Relevant Industries

Manufacturing

Automotive

Electronics

Chemical

Pharmaceutical

Consumer Goods

Industrial Equipment

Food and Beverage

Textiles

Construction Materials

Technology

Agriculture

Medical Devices

Retail

Energy

Raw Materials

Relevant Teams

Legal

Procurement

Supply Chain

Operations

Commercial

Finance

Compliance

Quality Assurance

Logistics

International Trade

Sales

Business Development

Relevant Roles

Legal Counsel

Commercial Director

Procurement Manager

Supply Chain Manager

Operations Director

Contract Manager

Business Development Manager

Chief Commercial Officer

International Trade Specialist

Compliance Officer

Quality Assurance Manager

Logistics Manager

Finance Director

General Counsel

Sales Director

Export Manager

Industries
UN Convention on Contracts for the International Sale of Goods (CISG): Fundamental international convention governing contracts for international sale of goods, which Belgium has ratified. Sets rules for contract formation, obligations of parties, remedies for breach, and passing of risk.
Belgian Civil Code (Code Civil/Burgerlijk Wetboek): Primary source of Belgian contract law, governing fundamental aspects of contracts including formation, validity, interpretation, and general obligations.
Belgian Commercial Code (Code de Commerce/Wetboek van Koophandel): Governs commercial transactions in Belgium, including specific provisions for merchant relationships and commercial contracts.
EU Regulation 2015/1775 on Common Rules for Exports: Establishes EU framework for export controls and procedures, directly applicable in Belgium.
EU Regulation 952/2013 (Union Customs Code): Governs customs procedures and requirements for goods entering or leaving the EU, including documentation requirements.
Belgian Economic Law Code (Code de droit économique/Wetboek van economisch recht): Contains provisions on unfair trade practices, competition law, and business practices in Belgium.
EU Regulation 593/2008 (Rome I): Determines the law applicable to contractual obligations in cross-border situations within the EU.
Belgian VAT Code (Code de la TVA/BTW-Wetboek): Governs VAT obligations for international transactions involving Belgian parties.
EU Product Safety Directive 2001/95/EC: Sets general safety requirements for products placed on the EU market, implemented in Belgian law.
Belgian Law on International Private Law: Governs jurisdiction and applicable law issues in international contracts involving Belgian parties.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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