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Internal Confidentiality Agreement

Internal Confidentiality Agreement Template for Belgium

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Key Requirements PROMPT example:

Internal Confidentiality Agreement

"Need an Internal Confidentiality Agreement for our Belgian tech startup that specifically protects our AI algorithms and software development processes, while allowing for collaborative work between development teams and ensuring compliance with EU tech regulations."

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Document background
This Internal Confidentiality Agreement is essential for organizations operating in Belgium that need to protect their confidential information, trade secrets, and sensitive data within their internal operations. The document is typically implemented when employees have access to proprietary information, trade secrets, customer data, or other confidential business information. It ensures compliance with Belgian law, including the Belgian Trade Secrets Act of 2018 and the Belgian Civil Code, while also addressing EU-wide regulations such as GDPR. The agreement is particularly crucial for companies with valuable intellectual property, sensitive customer information, or proprietary business processes that require protection from unauthorized disclosure or use by internal stakeholders.
Suggested Sections

1. Parties: Identifies the company and the employee/internal party bound by the agreement

2. Background: Explains the context and purpose of the confidentiality agreement within the organization

3. Definitions: Defines key terms including 'Confidential Information', 'Trade Secrets', 'Permitted Purpose', and 'Authorized Recipients'

4. Scope of Confidential Information: Details what constitutes confidential information within the organization

5. Obligations of Confidentiality: Sets out the core duties to maintain confidentiality and protect information

6. Permitted Uses and Disclosures: Specifies how and when confidential information may be used or shared internally

7. Security Measures: Outlines required security procedures for handling confidential information

8. Duration of Obligations: Specifies how long the confidentiality obligations remain in force

9. Return or Destruction of Information: Procedures for handling confidential information upon request or termination

10. General Provisions: Standard contractual terms including governing law, amendments, and severability

Optional Sections

1. Intellectual Property Rights: Additional section when confidential information includes IP-protected materials

2. Data Protection Compliance: Specific section when confidential information includes personal data under GDPR

3. Post-Employment Obligations: Additional provisions for continuing obligations after employment ends

4. Internal Reporting Procedures: Section detailing processes for reporting confidentiality breaches

5. Department-Specific Provisions: Special provisions for specific departments handling sensitive information

6. Training Requirements: Section on required training for handling confidential information

7. Monitoring and Audit Rights: Company's rights to monitor compliance with the agreement

Suggested Schedules

1. Schedule 1 - Categories of Confidential Information: Detailed list of types of confidential information covered

2. Schedule 2 - Security Protocols: Specific security measures and procedures to be followed

3. Schedule 3 - Acknowledgment Form: Form for employee to sign acknowledging receipt and understanding

4. Schedule 4 - Incident Reporting Template: Standard form for reporting potential confidentiality breaches

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Confidential Information
Trade Secrets
Company
Employee
Permitted Purpose
Authorized Recipients
Personal Data
Proprietary Information
Intellectual Property Rights
Affiliate
Business Day
Confidentiality Period
Disclosing Party
Receiving Party
Security Breach
Working Hours
Company Systems
Company Premises
Protected Information
Sensitive Information
Technical Information
Business Information
Commercial Information
Third Party
Group Company
Professional Secrecy
Data Protection Laws
GDPR
Security Measures
Termination Date
Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Professional Services

Research and Development

Pharmaceuticals

Telecommunications

Energy

Defense

Retail

Consumer Goods

Biotechnology

Engineering

Media and Entertainment

Relevant Teams

Human Resources

Legal

Research and Development

Information Technology

Finance

Executive Leadership

Marketing

Sales

Operations

Customer Support

Product Development

Quality Assurance

Business Intelligence

Strategic Planning

Administration

Relevant Roles

Chief Executive Officer

Chief Technology Officer

Research Scientist

Software Developer

Financial Analyst

Human Resources Manager

Product Manager

Data Analyst

Legal Counsel

Project Manager

Business Development Manager

Systems Administrator

Marketing Director

Operations Manager

Quality Assurance Specialist

Department Head

Executive Assistant

Sales Representative

Customer Service Representative

Technical Support Specialist

Industries
Belgian Civil Code (Code civil/Burgerlijk Wetboek): Provides the fundamental legal framework for contracts in Belgium, including formation, validity, and enforcement of agreements
Belgian Trade Secrets Act of 2018: Implementation of EU Trade Secrets Directive, defining trade secrets and providing protection mechanisms for confidential business information
EU Trade Secrets Directive 2016/943: European framework for protecting undisclosed know-how and business information against unlawful acquisition, use and disclosure
Belgian Employment Contracts Act: Governs employment relationships and includes provisions about employee obligations regarding confidentiality during and after employment
EU General Data Protection Regulation (GDPR): Regulates personal data protection and must be considered when confidential information includes personal data
Belgian Data Protection Act of 2018: National implementation of GDPR, providing specific requirements for processing personal data in Belgium
Belgian Code of Economic Law: Contains provisions on unfair competition and market practices, relevant for confidentiality obligations that might affect market competition
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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