The Incident Response Form serves as a critical document for organizations operating in Belgium to properly document and manage security incidents and data breaches. This form is designed to ensure compliance with both Belgian national law and EU regulations, particularly the General Data Protection Regulation (GDPR) which requires notification of personal data breaches within 72 hours. The form captures essential information needed for internal investigation, regulatory reporting, and incident management. It should be used immediately upon discovery of a security incident or data breach, facilitating quick decision-making and appropriate escalation procedures. The document includes sections for initial incident detection, impact assessment, response actions, and regulatory notification requirements, making it an essential tool for maintaining legal compliance and effective incident management in the Belgian jurisdiction.
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1. Incident Identifier: Unique reference number and classification of the incident
2. Initial Detection Details: Date, time, and method of incident detection, including who first reported or detected the incident
3. Incident Description: Detailed description of the incident, including nature, scope, and initial assessment of impact
4. Systems and Data Affected: Identification of affected systems, applications, and types of data involved (especially personal data under GDPR)
5. Impact Assessment: Evaluation of the incident's impact on operations, data, customers, and regulatory compliance
6. Immediate Response Actions: Documentation of initial actions taken to contain and respond to the incident
7. Notification Requirements: Checklist of required notifications (regulatory authorities, data subjects, law enforcement)
8. Response Team Details: Names and contact information of incident response team members and their roles
9. Current Status: Current state of the incident and ongoing response efforts
1. Third Party Involvement: Details of any third-party vendors or contractors involved - include when external parties are affected or involved in the incident
2. Business Continuity Measures: Description of business continuity and disaster recovery measures implemented - include for severe incidents affecting operations
3. Cost Impact: Assessment of financial impact and resources required - include for significant incidents requiring budget allocation
4. Media Communications: Details of any public or media communications - include for high-profile incidents requiring public disclosure
5. Insurance Claims: Information relevant for cyber insurance claims - include when incident may be covered by insurance
1. Incident Timeline: Detailed chronological timeline of the incident and response actions
2. Evidence Log: List and location of all evidence collected related to the incident
3. Contact List: Emergency contacts and escalation procedures
4. System Logs: Relevant system, security, and application logs
5. Data Breach Notification Template: Template for GDPR-compliant data breach notifications
6. Recovery Checklist: Checklist for verifying system and data recovery
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