Global Privacy Notice Template for Belgium

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Key Requirements PROMPT example:

Global Privacy Notice

"I need a Global Privacy Notice for our Belgium-headquartered manufacturing company that's expanding operations into Asia and North America by March 2025, with particular focus on employee data processing and international data transfers."

Document background
This Global Privacy Notice is essential for organizations operating internationally while being subject to Belgian law and EU GDPR requirements. It serves as a fundamental transparency tool, required under Article 13 and 14 of the GDPR, and must comply with the Belgian Data Protection Act of 30 July 2018. The document should be implemented when an organization collects and processes personal data of individuals within and outside the EU, particularly when conducting cross-border data transfers. The Global Privacy Notice must be easily accessible, written in clear language, and regularly updated to reflect changes in data processing activities or regulatory requirements. It forms a crucial part of an organization's privacy compliance framework and helps demonstrate accountability under Belgian and EU privacy laws.
Suggested Sections

1. Introduction: Overview of the notice's purpose and scope, including the identity of the data controller

2. Key Definitions: Essential terms used throughout the notice, ensuring consistent understanding across jurisdictions

3. Types of Personal Data We Collect: Comprehensive list of personal data categories collected and processed

4. How We Collect Your Personal Data: Description of data collection methods and sources

5. How We Use Your Personal Data: Purposes of processing and legal bases for each processing activity

6. Data Sharing and Recipients: Information about third parties with whom data is shared and why

7. International Data Transfers: Details about cross-border data transfers and safeguards in place

8. Data Security: Measures taken to protect personal data

9. Data Retention: How long data is kept and criteria for determining retention periods

10. Your Privacy Rights: Description of data subject rights and how to exercise them

11. Changes to This Privacy Notice: How updates to the notice will be communicated

12. Contact Information: How to contact the organization and Data Protection Officer

Optional Sections

1. Cookies and Similar Technologies: Required if the organization uses cookies or similar tracking technologies on websites or apps

2. Children's Privacy: Required if services might be accessed by or data collected from children

3. Employee Data Processing: Required if the notice covers employee data processing

4. Marketing Communications: Required if the organization engages in direct marketing activities

5. Automated Decision Making: Required if the organization uses automated decision-making or profiling

6. CCTV and Surveillance: Required if physical surveillance systems are in use

7. Special Categories of Data: Required if processing sensitive personal data categories

Suggested Schedules

1. Schedule 1: Country-Specific Privacy Requirements: Details of additional requirements and variations by jurisdiction

2. Schedule 2: List of Group Companies: Complete list of affiliated companies covered by the privacy notice

3. Schedule 3: Categories of Data Processing Activities: Detailed matrix of processing activities, purposes, and legal bases

4. Schedule 4: Data Retention Schedule: Specific retention periods for different categories of personal data

5. Schedule 5: Subprocessor List: Current list of third-party data processors and their processing activities

6. Appendix A: Cookie List: Detailed list of cookies used, their purposes and duration

7. Appendix B: Privacy Rights Request Form: Standard form for submitting data subject rights requests

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Healthcare

Technology

Retail

Manufacturing

Professional Services

Education

Telecommunications

Energy

Transportation

Media and Entertainment

Real Estate

Hospitality

Non-Profit Organizations

Public Sector

E-commerce

Insurance

Consulting

Relevant Teams

Legal

Compliance

Privacy

Information Security

Human Resources

Information Technology

Marketing

Risk Management

Data Protection

Corporate Communications

Customer Service

Operations

Relevant Roles

Chief Privacy Officer

Data Protection Officer

Chief Legal Officer

Privacy Manager

Compliance Officer

Legal Counsel

Information Security Manager

HR Director

Marketing Director

IT Director

Risk Manager

Chief Information Security Officer

Chief Compliance Officer

Privacy Analyst

Data Protection Specialist

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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