Flat Fee Retainer Agreement Template for Belgium

The Flat Fee Retainer Agreement is designed for professional service arrangements in Belgium where parties seek to establish a predictable cost structure for ongoing services. This document is particularly useful when a client requires regular access to professional services and wants to avoid variable billing arrangements. The agreement, governed by Belgian law, typically includes detailed specifications of services covered, payment terms, professional standards, and compliance requirements. It's commonly used by consultants, lawyers, accountants, and other professional service providers who want to offer their clients budget certainty while ensuring proper risk allocation and clear service expectations. The document must comply with Belgian Civil Code requirements for service contracts, professional regulations, and EU data protection laws.

1. Parties: Identification of the service provider and the client, including full legal names, addresses, and registration details

2. Background: Context of the agreement and brief description of the parties' intention to enter into a retainer arrangement

3. Definitions: Key terms used throughout the agreement, including 'Services', 'Retainer Fee', 'Term', etc.

4. Scope of Services: Detailed description of the services covered under the retainer arrangement

5. Retainer Fee and Payment Terms: Specification of the flat fee amount, payment schedule, and invoicing procedures

6. Term and Termination: Duration of the agreement and conditions for termination

7. Obligations of the Service Provider: Professional duties, service standards, and delivery commitments

8. Obligations of the Client: Client responsibilities, including providing necessary information and cooperation

9. Confidentiality: Provisions regarding the protection and handling of confidential information

10. Intellectual Property: Ownership and rights related to work products and pre-existing materials

11. Data Protection: GDPR compliance and data handling procedures

12. Liability and Indemnification: Limitations of liability and indemnification obligations

13. General Provisions: Standard legal clauses including governing law, notices, and entire agreement