Debt Collection Form Letter Template for Belgium

The Debt Collection Form Letter is a essential business document used in Belgian jurisdiction when formal payment collection is required from debtors. It serves as the initial or subsequent formal communication in the debt recovery process, incorporating all elements required by Belgian debt collection laws and regulations. This document is typically used when informal payment requests have been unsuccessful or when establishing a formal record of payment demand is necessary. The letter must comply with strict Belgian regulations, particularly the Law of 20 December 2002 when dealing with consumer debtors, and includes mandatory information such as debt details, payment terms, and appropriate legal notices. It's designed to be adaptable for both B2B and B2C scenarios while maintaining legal compliance and professional tone.

1. Sender Details: Full legal name, address, and contact information of the creditor or collection agency

2. Recipient Details: Full name and address of the debtor

3. Date and Reference: Current date and unique reference number for the debt collection case

4. Debt Details: Clear statement of the outstanding amount, original due date, and nature of the debt

5. Payment Instructions: Specific payment methods, account details, and deadline for payment

6. Legal Basis: Reference to relevant contract or obligation creating the debt

7. Consequences: Clear statement of next steps if payment is not received by the deadline