Carrier Agreement for Belgium

Carrier Agreement Template for Belgium

A comprehensive legal agreement governed by Belgian law that establishes the terms and conditions for the provision of transport and carrier services. This document incorporates requirements from both Belgian national legislation and EU transport regulations, including compliance with the CMR Convention for international road transport. It details the operational requirements, service levels, liability provisions, insurance requirements, and payment terms between a carrier and its client, while ensuring compliance with Belgian transport regulations and industry standards.

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What is a Carrier Agreement?

The Carrier Agreement is designed for use when establishing a formal contractual relationship between a transport service provider and a client requiring regular freight transportation services in Belgium or cross-border operations. This document is essential for businesses seeking to formalize their logistics arrangements while ensuring compliance with Belgian law, EU regulations, and the CMR Convention. It covers critical aspects such as service specifications, liability allocation, insurance requirements, operational procedures, and payment terms. The agreement is particularly relevant in the context of Belgium's position as a major European logistics hub, incorporating specific requirements for both domestic and international transport operations. It provides a robust framework for managing transport services while addressing regulatory compliance, risk management, and operational efficiency.

What sections should be included in a Carrier Agreement?

1. Parties: Identification of the contracting parties including full legal names, registration numbers, and registered addresses

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions and Interpretation: Definitions of key terms used throughout the agreement and rules of interpretation

4. Scope of Services: Detailed description of transport services to be provided, including types of goods and geographical coverage

5. Operating Requirements: Standard operating procedures, vehicle requirements, and service standards

6. Compliance and Licensing: Requirements for maintaining necessary permits, licenses, and compliance with transport regulations

7. Service Levels: Performance standards, delivery times, and quality metrics

8. Rates and Payment: Pricing structure, payment terms, invoicing procedures, and rate adjustment mechanisms

9. Liability and Insurance: Allocation of risks, insurance requirements, and liability limitations as per CMR Convention

10. Documentation: Requirements for transport documentation, proof of delivery, and record keeping

11. Term and Termination: Duration of agreement, renewal provisions, and termination rights

12. Force Majeure: Provisions for unforeseen circumstances affecting performance

13. Confidentiality: Protection of confidential information and trade secrets

14. Governing Law and Jurisdiction: Specification of Belgian law as governing law and jurisdiction for disputes

What sections are optional to include in a Carrier Agreement?

1. Dedicated Equipment: Specific provisions for dedicated vehicle requirements or specialized equipment - include when carrier provides custom or dedicated equipment

2. Dangerous Goods: Special provisions for transport of dangerous goods - include when hazardous materials transport is part of services

3. Temperature Controlled Transport: Requirements for temperature-controlled shipping - include for cold chain or temperature-sensitive goods

4. Cross-Border Services: Additional provisions for international transport - include when services extend beyond Belgium

5. Subcontracting: Terms governing use of subcontractors - include when subcontracting is permitted

6. IT Systems Integration: Requirements for integration with customer's IT systems - include when electronic systems integration is required

7. Environmental Requirements: Specific environmental standards and reporting - include when environmental compliance is critical

8. Key Performance Indicators: Detailed KPI measurement and reporting - include when specific performance metrics are required

What schedules should be included in a Carrier Agreement?

1. Schedule 1 - Service Specifications: Detailed specifications of transport services, routes, and delivery requirements

2. Schedule 2 - Rate Card: Detailed pricing structure including base rates, surcharges, and special service fees

3. Schedule 3 - Service Level Agreement: Detailed performance metrics, measurement methods, and penalties/bonuses

4. Schedule 4 - Operating Procedures: Detailed operational procedures, including loading/unloading requirements

5. Schedule 5 - Insurance Requirements: Specific insurance types and coverage levels required

6. Schedule 6 - Contact Details: Key contacts and escalation procedures for both parties

7. Schedule 7 - Equipment Specifications: Technical specifications for vehicles and equipment to be used

8. Appendix A - Required Documentation: Templates and examples of required transport documentation

9. Appendix B - Health and Safety Requirements: Specific health and safety procedures and requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Belgium

Publisher

Genie AI

Document Type

Agreement Contract

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Transportation & Logistics

Manufacturing

Retail

E-commerce

Agriculture

Food & Beverage

Pharmaceutical

Automotive

Construction

Chemical

Fast-Moving Consumer Goods

Industrial Equipment

Electronics

Fashion & Apparel

Healthcare

Relevant Teams

Legal

Operations

Logistics

Supply Chain

Procurement

Commercial

Risk Management

Compliance

Fleet Management

Contract Management

Business Development

Finance

Quality Assurance

Relevant Roles

Logistics Manager

Transport Manager

Supply Chain Director

Procurement Manager

Operations Manager

Fleet Manager

Contract Manager

Legal Counsel

Commercial Director

Risk Manager

Compliance Officer

Business Development Manager

Account Manager

Distribution Manager

Supply Chain Analyst

Industries
Belgian Civil Code (Code Civil/Burgerlijk Wetboek): Fundamental law governing contracts, obligations, and liability in Belgium. Particularly relevant are Articles 1782-1786 concerning contracts of carriage.
CMR Convention: Convention on the Contract for the International Carriage of Goods by Road, which standardizes conditions governing international transport contracts.
Belgian Law on Commercial Transport: National legislation governing commercial transport activities, including licensing requirements and operational conditions for carriers.
EU Regulation 1071/2009: Establishes common rules concerning conditions to be complied with to pursue the occupation of road transport operator.
Belgian Royal Decree on Transport Documentation: Regulations concerning required documentation for transport operations, including consignment notes and delivery receipts.
EU Regulation 561/2006: Rules on driving times, breaks and rest periods for drivers engaged in road transport.
Belgian Law on Loading and Unloading: Specific regulations concerning loading and unloading operations, including safety requirements and liability provisions.
EU General Data Protection Regulation (GDPR): Regulations governing the processing of personal data, relevant for driver information and tracking systems.
Belgian Environmental Code: Environmental regulations affecting transport operations, including emissions standards and waste transport requirements.
Belgian Competition Law: Rules governing fair competition and anti-trust matters in commercial relationships, including transport services.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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