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Bookkeeping Contract

Bookkeeping Contract Template for Belgium

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Key Requirements PROMPT example:

Bookkeeping Contracts

"I need a Bookkeeping Contract under Belgian law for my tech startup that includes digital accounting services and GDPR compliance, with services to commence from March 1, 2025."

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Document background
Bookkeeping Contracts are essential documents in the Belgian business environment, used to formalize the relationship between certified bookkeepers and their clients. These contracts are specifically designed to comply with Belgian accounting law, including the Law of 17 July 1975 and BIBF/IPCF professional regulations. The document is crucial when engaging professional bookkeeping services, whether for ongoing financial record-keeping, statutory compliance, or specific accounting projects. It incorporates requirements from multiple regulatory frameworks, including Belgian accounting standards, tax legislation, anti-money laundering regulations, and GDPR data protection requirements. The contract serves as a comprehensive framework defining service scope, professional obligations, liability limitations, and commercial terms while ensuring compliance with all relevant Belgian legal and professional requirements.
Suggested Sections

1. Parties: Identification of the bookkeeper/firm and the client, including registration numbers and professional certifications

2. Background: Context of the agreement and confirmation of bookkeeper's BIBF/IPCF certification

3. Definitions: Key terms used in the agreement, including technical accounting and regulatory terminology

4. Scope of Services: Detailed description of bookkeeping services to be provided, including statutory requirements

5. Professional Obligations: Bookkeeper's obligations under Belgian law and professional regulations

6. Client Obligations: Client's responsibilities in providing information and maintaining records

7. Data Protection and Confidentiality: GDPR compliance and confidentiality obligations

8. Fees and Payment Terms: Service fees, payment schedule, and terms

9. Term and Termination: Duration of agreement and termination provisions

10. Liability and Insurance: Professional liability limitations and insurance requirements

11. General Provisions: Standard contract clauses including governing law and jurisdiction

Optional Sections

1. Anti-Money Laundering Compliance: Specific AML obligations and procedures, required if client falls under high-risk categories

2. Tax Services: Additional section if tax preparation services are included

3. Digital Services: Section covering digital bookkeeping tools and online platforms if applicable

4. Multiple Entity Services: Required when services cover multiple related business entities

5. International Operations: Additional provisions for clients with international operations

6. Staff and Subcontractors: Terms regarding use of additional personnel or subcontractors

Suggested Schedules

1. Schedule A - Detailed Service Description: Comprehensive list of specific bookkeeping services and deliverables

2. Schedule B - Fee Schedule: Detailed breakdown of fees, rates, and payment terms

3. Schedule C - Service Level Agreement: Timeline for deliverables and response times

4. Schedule D - Required Documentation: List of documents and information client must provide

5. Appendix 1 - Data Processing Agreement: GDPR-compliant data processing terms and procedures

6. Appendix 2 - Professional Certifications: Copies of relevant professional certifications and registrations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Accounting Records
Applicable Law
Authorized Personnel
Belgian GAAP
Bookkeeping Services
Business Day
Client
Client Data
Confidential Information
Data Protection Laws
Deliverables
Effective Date
Electronic Records
Fees
Financial Records
Financial Year
Force Majeure
GDPR
Good Industry Practice
Intellectual Property Rights
Material Breach
Notice
Personal Data
Professional Standards
Professional Institute (BIBF/IPCF)
Regulatory Requirements
Related Documents
Service Level Requirements
Services
Source Documents
Statutory Books
Term
Working Papers
Clauses
Scope of Services
Professional Obligations
Client Obligations
Service Standards
Fees and Payment
Data Protection
Confidentiality
Record Keeping
Regulatory Compliance
Anti-Money Laundering
Professional Liability
Insurance
Intellectual Property
Term and Duration
Termination
Force Majeure
Assignment and Subcontracting
Notices
Dispute Resolution
Governing Law
Entire Agreement
Severability
Variation
Waiver
Third Party Rights
Staff and Resources
Quality Assurance
Reporting Requirements
Access Rights
Service Levels
Warranties and Representations
Relevant Industries

Professional Services

Financial Services

Retail

Manufacturing

Technology

Healthcare

Construction

Hospitality

Non-Profit

Real Estate

Agriculture

Transportation

Education

Energy

Media and Entertainment

Relevant Teams

Finance

Accounting

Administration

Operations

Compliance

Tax

Legal

Executive Management

Procurement

Treasury

Relevant Roles

Chief Financial Officer

Finance Director

Accountant

Bookkeeper

Financial Controller

Finance Manager

Business Owner

Managing Director

Compliance Officer

Tax Manager

Financial Administrator

Administrative Director

Company Secretary

Operations Manager

Small Business Manager

Industries
Belgian Accounting Law of 17 July 1975: Core legislation governing accounting practices, bookkeeping requirements, and financial reporting obligations for businesses in Belgium
BIBF/IPCF Professional Regulations: Professional institute regulations governing certified bookkeepers' qualifications, obligations, and professional conduct in Belgium
Belgian Company Code: Legislative framework governing business operations, including requirements for financial record-keeping and reporting
GDPR (General Data Protection Regulation): EU regulation governing the processing and protection of personal data, relevant for handling client financial information
Belgian Income Tax Code: Tax legislation that affects bookkeeping requirements and compliance obligations
Belgian Anti-Money Laundering Law of 18 September 2017: Legislation regarding prevention of money laundering and terrorist financing, including requirements for financial record-keeping and reporting
Belgian Economic Law Code: Contains provisions about business practices, contracts, and professional services
Royal Decree on Accounting Documents: Specific requirements for the form and content of accounting documents and records
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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