Automatic Deposit Form Template for Belgium

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Key Requirements PROMPT example:

Automatic Deposit Form

"I need a Belgian Automatic Deposit Form for a corporate savings account that will automatically transfer €5,000 monthly from our operating account starting March 2025, with specific provisions for authorized signatories from our finance department."

Document background

The Automatic Deposit Form is a essential banking document used in Belgium when establishing recurring automated deposits into a bank account. It is commonly used for various purposes such as regular savings contributions, investment deposits, or recurring payments from third parties. The form must comply with Belgian banking regulations, including the Belgian Banking Act of 2014 and relevant EU directives such as PSD2. It typically includes account holder information, deposit specifications (amount, frequency, duration), GDPR-compliant data protection clauses, and necessary authorizations. This document is particularly relevant in the current digital banking environment where automated transactions are increasingly common, requiring clear documentation and proper authorization for recurring financial arrangements.

Suggested Sections

1. Account Holder Information: Details of the account holder including full name, address, contact information, and identification numbers as required by Belgian law

2. Bank Account Details: The IBAN and BIC numbers of the account where deposits will be made

3. Deposit Instructions: Specific details about the automatic deposits including amount, frequency, and start date

4. Authorization Declaration: Express authorization from the account holder for the automatic deposits and data processing

5. Terms and Conditions: Essential terms governing the automatic deposit service, including modification and termination procedures

6. Data Protection Notice: GDPR-compliant declaration about how personal data will be processed and protected

7. Signatures: Space for account holder signature and date, bank representative signature if required

Optional Sections

1. Source Account Information: Used when deposits are being transferred from another account - includes details of the source account

2. Joint Account Declaration: Required when the account is jointly held, including additional account holder details and signatures

3. Special Instructions: Section for any non-standard instructions or conditions for the automatic deposits

4. Third Party Authorization: Required when someone other than the account holder is authorized to set up or modify the automatic deposits

Suggested Schedules

1. Schedule 1 - Fee Schedule: Details of any fees associated with the automatic deposit service

2. Schedule 2 - Required Documentation: List of identification and verification documents that must be provided with the form

3. Appendix A - Terms and Conditions: Full detailed terms and conditions of the automatic deposit service

4. Appendix B - Privacy Notice: Detailed privacy notice explaining how personal data is collected, processed, and protected

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Banking and Financial Services

Retail

Corporate Services

Insurance

Investment Services

Professional Services

Public Sector

Non-Profit Organizations

Education

Healthcare

Relevant Teams

Legal

Compliance

Retail Banking

Customer Service

Operations

Risk Management

Treasury

Human Resources

Finance

Administration

Relevant Roles

Banking Operations Manager

Account Manager

Compliance Officer

Legal Counsel

Financial Services Representative

Customer Service Representative

Branch Manager

Treasury Manager

Financial Controller

Payroll Manager

HR Administrator

Operations Director

Risk Manager

Retail Banking Officer

Find the exact document you need

Authorisation Form

A Belgian-law compliant document that formally grants specific powers or permissions from an authorizing party to an authorized representative.

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Authors

Alex Denne

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