Lease Management Contract Template for Australia

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Key Requirements PROMPT example:

Lease Management Contract

"I need a Lease Management Contract for a portfolio of five retail properties in Sydney, Australia, with specific provisions for after-hours security management and sustainability reporting requirements, to commence from March 2025."

Document background
The Lease Management Contract serves as a crucial legal instrument in the Australian property sector, establishing the professional relationship between property owners and specialized management companies. This document is essential when property owners seek to delegate the day-to-day management of their real estate assets to professional managers, whether for single properties or entire portfolios. The contract comprehensively outlines service scope, responsibilities, authority levels, fee structures, and compliance requirements under Australian law. It includes specific provisions addressing state-based property legislation, trust account management, maintenance protocols, and reporting obligations. The document is designed to protect both parties' interests while ensuring efficient property management operations in accordance with Australian property management standards and regulations.
Suggested Sections

1. Parties: Identifies and provides full details of the property owner/landlord and the lease management company

2. Background: Outlines the context of the agreement, including the property owner's desire to engage the manager's services

3. Definitions: Defines key terms used throughout the agreement for clarity and legal certainty

4. Appointment and Term: Specifies the appointment of the lease manager and the duration of the agreement

5. Scope of Services: Details the core services to be provided by the lease manager

6. Manager's Obligations: Lists the specific duties and responsibilities of the lease manager

7. Property Owner's Obligations: Outlines the responsibilities and commitments of the property owner

8. Fees and Payments: Details the fee structure, payment terms, and any additional charges

9. Authority Levels: Defines the manager's authority limits for expenditure and decision-making

10. Reporting Requirements: Specifies the frequency and type of reports to be provided to the property owner

11. Insurance Requirements: Details the insurance obligations of both parties

12. Termination: Outlines the circumstances and process for terminating the agreement

13. Dispute Resolution: Describes the process for resolving disputes between parties

14. General Provisions: Contains standard legal provisions including governing law, notices, and assignment

Optional Sections

1. Multiple Property Management: Additional terms for managing multiple properties under the same agreement

2. Special Property Requirements: Specific requirements for unique or specialized properties

3. Maintenance Services: Detailed provisions for maintenance services if included in the scope

4. Marketing Services: Terms relating to marketing and advertising services if provided

5. Trust Account Management: Specific provisions for managing trust accounts if applicable

6. Performance Metrics: Key performance indicators and performance review process if required

7. Staff and Contractors: Terms relating to the engagement of staff and contractors if relevant

8. Emergency Response: Procedures for handling emergency situations if specifically required

Suggested Schedules

1. Schedule 1 - Property Details: Detailed description of the managed property/properties including addresses and specific features

2. Schedule 2 - Fee Schedule: Comprehensive breakdown of all fees, charges, and commission structures

3. Schedule 3 - Services Schedule: Detailed list of included and excluded services

4. Schedule 4 - Reporting Templates: Standard templates for required reports and documentation

5. Schedule 5 - Authority Matrix: Detailed matrix of authority levels for different types of decisions and expenditures

6. Schedule 6 - Key Personnel: Details of key personnel assigned to manage the property

7. Appendix A - Required Insurance Certificates: Copies of required insurance certificates and policies

8. Appendix B - Property Management Procedures: Standard operating procedures for property management

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Real Estate

Property Management

Commercial Property

Residential Property

Retail Property

Industrial Property

Healthcare Facilities

Education Facilities

Hospitality

Office Space Management

Mixed-Use Development

Relevant Teams

Legal

Property Management

Operations

Facilities Management

Asset Management

Compliance

Finance

Maintenance

Customer Relations

Real Estate

Risk Management

Administration

Relevant Roles

Property Manager

Facility Manager

Asset Manager

Real Estate Manager

Operations Manager

Leasing Manager

Building Manager

Portfolio Manager

Property Services Director

Real Estate Director

Compliance Officer

Legal Counsel

Finance Manager

Maintenance Manager

Tenant Relations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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