Bookkeeping Engagement Letter Template for Australia

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Key Requirements PROMPT example:

Bookkeeping Engagement Letter

"I need a Bookkeeping Engagement Letter for my small retail business in Brisbane, with monthly bookkeeping services starting January 2025, including basic accounts management and quarterly reporting, but excluding BAS services as we handle that separately."

Document background
The Bookkeeping Engagement Letter is a crucial document used in Australian professional practice when establishing a formal relationship between a bookkeeper or bookkeeping firm and their clients. It is typically implemented at the commencement of a new client relationship or when significantly modifying existing service arrangements. The document ensures compliance with Australian regulatory requirements, including the Tax Agent Services Act 2009, Corporations Act 2001, and Privacy Act 1988. It covers essential elements such as service scope, fees, timelines, responsibilities, and professional obligations. This engagement letter is particularly important for protecting both parties' interests and setting clear expectations about the services to be provided, while also meeting professional standards and legal requirements for financial service providers in Australia.
Suggested Sections

1. Letterhead and Date: Professional letterhead including firm details, professional memberships, and date

2. Client Address Block: Full name and address of the client

3. Salutation: Professional greeting to the client

4. Purpose of Engagement: Clear statement of the purpose of the letter and acknowledgment of the engagement request

5. Scope of Services: Detailed outline of the bookkeeping services to be provided, including specific tasks and responsibilities

6. Client Responsibilities: Clear outline of what the client needs to provide and their obligations

7. Professional Fees: Fee structure, payment terms, and billing frequency

8. Timing and Deadlines: Expected timeframes for service delivery and important deadlines

9. Confidentiality and Privacy: Commitment to maintaining confidentiality and compliance with Privacy Act requirements

10. Professional Standards: Statement of compliance with relevant professional standards and regulations

11. Limitation of Liability: Clear statement of any limitations of liability and professional indemnity insurance

12. Termination Provisions: Conditions and process for terminating the engagement

13. Acceptance: Space for client acknowledgment and acceptance of the terms

14. Signature Block: Space for signatures, including firm representative details

Optional Sections

1. BAS Agent Services: Include when offering BAS-related services, outlining specific obligations under the Tax Agent Services Act

2. Cloud Accounting Software: Include when specific accounting software will be used, detailing access arrangements and responsibilities

3. Third-Party Arrangements: Include when working with other professionals (e.g., accountants, tax agents) to define relationship parameters

4. Travel and Additional Expenses: Include when on-site services are offered or travel may be required

5. Staff Assignment: Include when multiple staff members will be handling the client's work

6. Data Handling and Storage: Include detailed information about data security measures when handling sensitive financial information

7. Training and Support: Include when offering additional training or support services to clients

Suggested Schedules

1. Schedule A - Service Package Details: Detailed breakdown of different service packages offered and what's included in each

2. Schedule B - Fee Schedule: Comprehensive fee structure including hourly rates, package prices, and additional service costs

3. Schedule C - Processing Timeline: Detailed timeline for regular bookkeeping tasks and reporting deadlines

4. Appendix 1 - Document Checklist: List of required documents and information the client needs to provide

5. Appendix 2 - Software Requirements: Technical requirements and software specifications if relevant

6. Appendix 3 - Privacy Policy: Detailed privacy policy and data handling procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Relevant Industries

Professional Services

Accounting and Finance

Small Business

Retail

Manufacturing

Healthcare

Technology

Construction

Hospitality

Non-Profit

Real Estate

Agriculture

Education

Professional Services

Creative Industries

Relevant Teams

Finance

Accounting

Operations

Administration

Compliance

Legal

Management

Executive

Accounts Payable

Accounts Receivable

Payroll

Relevant Roles

Bookkeeper

BAS Agent

Financial Controller

Accounts Manager

Chief Financial Officer

Business Owner

Company Director

Office Manager

Finance Manager

Small Business Owner

Accounting Manager

Practice Manager

Compliance Officer

Financial Administrator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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