Incident Report Generator for Australia

Create a bespoke document in minutes, or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your document

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Incident Report

I need an incident report template to document workplace accidents, including sections for a detailed description of the incident, involved parties, witness statements, and corrective actions taken. The report should also include fields for date, time, location, and any immediate measures implemented to prevent recurrence.

What is an Incident Report?

An Incident Report documents the key details when something goes wrong at work - from workplace injuries to safety breaches, property damage, or near-misses. In Australian workplaces, these reports help organizations meet their obligations under Work Health and Safety (WHS) laws and create a clear record for insurance, investigations, or future prevention.

The report captures vital information like when and where the incident happened, who was involved, what occurred, and any immediate actions taken. Organizations use these reports to spot patterns, improve safety measures, and show regulators they're taking their duty of care seriously. For serious incidents, they form part of the mandatory notification to SafeWork authorities.

When should you use an Incident Report?

File an Incident Report immediately when accidents, injuries, near-misses, or safety breaches occur in your workplace. This includes situations like equipment malfunctions, chemical spills, violent incidents, or any event that threatens worker safety or property. Under Australian WHS laws, serious incidents require notification to SafeWork within specific timeframes.

Complete the report while memories are fresh and evidence is available - ideally within 24 hours. This timing helps protect your organization legally and supports insurance claims, workplace investigations, and safety improvements. For medical incidents, file the report even if injuries seem minor at first, as symptoms can develop later and documentation becomes crucial.

What are the different types of Incident Report?

  • General Workplace Incident Reports: Used for documenting accidents, injuries, and near-misses in standard work settings
  • WHS Notifiable Incident Reports: Required for serious incidents that must be reported to SafeWork Australia within strict timeframes
  • Environmental Incident Reports: Focus on chemical spills, pollution events, or environmental compliance breaches
  • Security Incident Reports: Detail break-ins, theft, suspicious behavior, or workplace violence
  • Vehicle/Fleet Incident Reports: Specifically designed for accidents or damage involving company vehicles

Who should typically use an Incident Report?

  • Employees: Report incidents they witness or experience, provide initial details, and participate in follow-up investigations
  • Supervisors and Managers: Review and verify incident details, ensure reports are filed promptly, and coordinate response actions
  • WHS Officers: Analyze reports, recommend safety improvements, and manage compliance with SafeWork requirements
  • HR Departments: Handle reports involving personnel issues, maintain confidential records, and coordinate with insurers
  • Senior Management: Review serious incidents, approve major safety changes, and ensure adequate resources for prevention

How do you write an Incident Report?

  • Basic Details: Record date, time, location, and names of all people involved in the incident
  • Evidence Collection: Take photos, gather witness statements, and secure any relevant CCTV footage or equipment logs
  • Incident Description: Document exactly what happened in clear, factual language without assumptions or blame
  • Immediate Actions: Note all steps taken after the incident, including first aid, emergency responses, or safety measures
  • Contributing Factors: List any conditions, equipment issues, or circumstances that may have played a role
  • Follow-up Steps: Outline recommended actions to prevent similar incidents and track their implementation

What should be included in an Incident Report?

  • Identification Details: Full names and roles of all parties involved, incident date, time, and specific location
  • Incident Classification: Clear categorization following SafeWork Australia guidelines for notifiable incidents
  • Factual Description: Objective account of events, avoiding speculation or liability admissions
  • Injury/Damage Details: Specific description of any harm to people or property, including medical attention provided
  • Control Measures: Documentation of existing safety measures and their status during the incident
  • Corrective Actions: Immediate steps taken and planned preventive measures
  • Authentication: Names, signatures, and dates from relevant witnesses and report compiler

What's the difference between an Incident Report and an Incident Response Plan?

While both documents deal with workplace incidents, an Incident Report and an Incident Response Plan serve distinctly different purposes in Australian workplace safety management. An Incident Report documents what happened after an event, while an Incident Response Plan outlines predetermined procedures for handling future incidents.

  • Timing and Purpose: Incident Reports are reactive documents completed after something happens, while Response Plans are proactive guidelines created in advance
  • Legal Requirements: Reports must be filed within specific timeframes under WHS laws for notifiable incidents, whereas Response Plans are part of preventive compliance measures
  • Content Focus: Reports contain specific details about an actual event, witnesses, and outcomes; Response Plans outline roles, procedures, and emergency contacts
  • Usage Duration: Reports are one-time documents for specific incidents, while Response Plans are living documents regularly reviewed and updated

Get our Australia-compliant Incident Report:

Access for Free Now
*No sign-up required
4.6 / 5
4.8 / 5

Find the exact document you need

No items found.

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.