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Request For Proposal Tender

Request For Proposal Tender Template for Austria

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Key Requirements PROMPT example:

Request For Proposal Tender

"I need a Request for Proposal Tender document for procuring an enterprise-wide IT system for a public healthcare organization in Austria, with specific emphasis on GDPR compliance and cybersecurity requirements, to be issued by March 2025."

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Document background
The Request For Proposal Tender document is a critical instrument in Austrian procurement processes, used when organizations need to procure complex goods, services, or works through a structured competitive process. It is particularly relevant for procurements above EU threshold values and must comply with both the Austrian Federal Procurement Act (Bundesvergabegesetz) and EU Directive 2014/24/EU. This document type is essential for ensuring transparency, fair competition, and value for money in procurement processes. It typically includes detailed technical specifications, evaluation methodologies, compliance requirements, and draft contract terms. The RFP format allows for the evaluation of proposals based on multiple criteria beyond just price, making it suitable for complex procurements where quality, technical capability, and innovation are important factors.
Suggested Sections

1. Introduction and General Information: Overview of the contracting authority and the purpose of the RFP

2. Tender Process Timeline: Key dates including submission deadline, clarification period, and award notification date

3. Instructions to Bidders: Detailed guidelines on how to prepare and submit proposals, including format requirements and submission process

4. Eligibility Criteria: Mandatory requirements that bidders must meet to participate in the tender

5. Scope of Work: Detailed description of the required goods, services, or works

6. Technical Requirements: Specific technical specifications and standards that must be met

7. Evaluation Criteria: Detailed explanation of how proposals will be evaluated and scored

8. Contractual Terms and Conditions: Standard terms and conditions that will form part of the final contract

9. Submission Requirements: List of all documents and forms that must be submitted with the proposal

10. Contact Information and Communications: Details for submitting questions and receiving clarifications

Optional Sections

1. Site Visit Requirements: Details about mandatory or optional site visits, used when physical inspection of facilities is relevant

2. Sustainability Requirements: Environmental and sustainability criteria, used when green procurement is relevant

3. Innovation Partnership: Section for innovative solution development, used when seeking new technological solutions

4. Local Content Requirements: Details about local content or participation requirements, used when applicable under specific procurement policies

5. Subcontracting Provisions: Rules and requirements for subcontracting, used when subcontracting is permitted or restricted

6. Joint Venture Guidelines: Requirements for joint venture submissions, used when consortium bids are accepted

7. Alternative Proposals: Guidelines for submitting alternative solutions, used when variants are permitted

Suggested Schedules

1. Schedule A - Technical Specifications: Detailed technical requirements and specifications

2. Schedule B - Pricing Template: Standardized format for submitting pricing information

3. Schedule C - Response Forms: Standard forms for technical and administrative responses

4. Schedule D - Draft Contract: Proposed contract terms and conditions

5. Schedule E - Evaluation Matrix: Detailed breakdown of evaluation criteria and scoring methodology

6. Appendix 1 - Declaration Forms: Mandatory declarations regarding eligibility, conflicts of interest, and compliance

7. Appendix 2 - Reference Project Template: Format for submitting details of previous relevant projects

8. Appendix 3 - Compliance Checklist: Checklist ensuring all required elements are included in the submission

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Contracting Authority
Tender
Proposal
Bidder
Successful Bidder
Contract
Tender Documentation
Technical Specifications
Evaluation Criteria
Award Criteria
Submission Deadline
Clarification Period
Confidential Information
Force Majeure
Intellectual Property Rights
Mandatory Requirements
Optional Requirements
Performance Standards
Price Schedule
Professional Services
Quality Assurance
Reference Projects
Site
Specifications
Subcontractor
Technical Requirements
Terms and Conditions
Work Program
Working Day
Compliance
Due Diligence
Evaluation Committee
Joint Venture
Consortium
Letter of Award
Notice of Award
Bid Bond
Performance Security
Contract Price
Deliverables
Acceptance Criteria
Key Personnel
Project Timeline
Quality Standards
Risk Management
Service Levels
Tender Validity Period
Warranty Period
Alternative Proposal
Conflict of Interest
Data Protection Laws
GDPR
Applicable Law
Clauses
Submission Requirements
Eligibility Criteria
Technical Specifications
Evaluation Process
Award Criteria
Pricing Requirements
Confidentiality
Data Protection
Intellectual Property
Liability
Insurance
Performance Requirements
Quality Standards
Compliance Requirements
Anti-Corruption
Conflict of Interest
Force Majeure
Dispute Resolution
Governing Law
Communication Protocols
Timeline Requirements
Documentation Requirements
Modification Procedures
Withdrawal Procedures
Clarification Procedures
Site Access
Health and Safety
Environmental Requirements
Social Standards
Sustainability Requirements
Local Content
Subcontracting
Joint Ventures
Bid Security
Performance Security
Payment Terms
Warranty Requirements
Termination Rights
Appeals Process
Language Requirements
Currency Requirements
Consortium Provisions
Alternative Proposals
Innovation Requirements
Risk Allocation
Acceptance Criteria
Testing Procedures
Training Requirements
Documentation Standards
Reporting Requirements
Audit Rights
Relevant Industries

Public Administration

Construction

Information Technology

Healthcare

Transportation

Energy

Telecommunications

Defense

Education

Environmental Services

Infrastructure Development

Professional Services

Manufacturing

Research and Development

Relevant Teams

Procurement

Legal

Project Management

Technical Operations

Compliance

Finance

Risk Management

Commercial Operations

Supply Chain

Quality Assurance

Business Development

Contract Administration

Relevant Roles

Procurement Manager

Legal Counsel

Project Manager

Technical Director

Compliance Officer

Contract Manager

Bid Manager

Chief Financial Officer

Technical Specialist

Quality Assurance Manager

Risk Manager

Commercial Director

Supply Chain Manager

Category Manager

Tender Coordinator

Industries
Federal Procurement Act 2018 (Bundesvergabegesetz 2018): The main legislation governing public procurement in Austria, including tender procedures, requirements for RFPs, and selection criteria
EU Directive 2014/24/EU: European Union directive on public procurement that sets standards for tender procedures across EU member states
Austrian Civil Code (ABGB): Provides the fundamental contract law principles that apply to tender agreements and subsequent contracts
Federal Anti-Corruption Act (Korruptionsstrafrecht): Legislation governing anti-corruption measures in business transactions, including public tenders
General Data Protection Regulation (GDPR): EU regulation governing the handling of personal data, relevant for information collected during the tender process
E-Government Act (E-Government-Gesetz): Relevant for electronic submission of tenders and digital communication in public procurement
Federal Law on Electronic Signatures (Signaturgesetz): Governs the use of electronic signatures in tender submissions and contracts
Competition Act (Kartellgesetz): Ensures fair competition in tender procedures and prevents bid rigging
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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