The Rental History Release Form is a critical document in the Austrian rental market that facilitates the sharing of tenant history information while ensuring compliance with privacy laws. It is typically used when a prospective tenant is applying for a new rental property and the potential landlord requires verification of their rental history. The form must comply with both the Austrian Datenschutzgesetz (DSG) and EU's GDPR, making it particularly important to clearly specify what information can be shared, how it will be used, and the duration of the authorization. The document should be structured to protect both the interests of the tenant (by limiting the scope of information shared) and the landlord (by ensuring adequate information is available for making informed decisions). It includes provisions for both residential and commercial properties and can be used by individual landlords, property management companies, and real estate agencies operating in Austria.
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1. Current Tenant Information: Full legal name, current address, contact details, and any other identifying information of the tenant requesting the release
2. Authorization Statement: Clear statement authorizing the release of rental history information, specifying the scope of information to be shared
3. Information to be Released: Detailed list of specific information authorized for release (payment history, lease compliance, property condition, etc.)
4. Recipient Information: Details of the party to whom the rental history information will be released (typically a prospective landlord)
5. Duration of Authorization: Time period for which the authorization remains valid
6. Privacy Notice: GDPR-compliant privacy notice explaining how the information will be handled and stored
7. Signature Block: Space for tenant signature, date, and witness signature if required
1. Previous Addresses: List of previous rental addresses to be included in the history, used when multiple properties need to be referenced
2. Commercial Property Addendum: Additional terms specific to commercial property rental history, used when the tenant is a business entity
3. Third-Party Authorization: Authorization for a third party to request information on behalf of the tenant, used when an agent or representative is involved
4. Digital Consent Declaration: Specific provisions for electronic submission and digital signature, used when the form is processed electronically
1. Schedule A - Property Details: Detailed list of rental properties and periods of tenancy for which information is to be released
2. Schedule B - Consent Scope: Detailed breakdown of specific information types authorized for release (e.g., payment records, maintenance records, lease violations)
3. Appendix 1 - Data Protection Rights: Detailed explanation of tenant's rights under GDPR and Austrian data protection laws
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