Rental History Release Form Template for Austria

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Key Requirements PROMPT example:

Rental History Release Form

"I need a Rental History Release Form for my Vienna apartment complex, allowing property managers to share tenant history with other landlords within our network of 15 properties, with the authorization valid until March 2025."

Document background

The Rental History Release Form is a critical document in the Austrian rental market that facilitates the sharing of tenant history information while ensuring compliance with privacy laws. It is typically used when a prospective tenant is applying for a new rental property and the potential landlord requires verification of their rental history. The form must comply with both the Austrian Datenschutzgesetz (DSG) and EU's GDPR, making it particularly important to clearly specify what information can be shared, how it will be used, and the duration of the authorization. The document should be structured to protect both the interests of the tenant (by limiting the scope of information shared) and the landlord (by ensuring adequate information is available for making informed decisions). It includes provisions for both residential and commercial properties and can be used by individual landlords, property management companies, and real estate agencies operating in Austria.

Suggested Sections

1. Current Tenant Information: Full legal name, current address, contact details, and any other identifying information of the tenant requesting the release

2. Authorization Statement: Clear statement authorizing the release of rental history information, specifying the scope of information to be shared

3. Information to be Released: Detailed list of specific information authorized for release (payment history, lease compliance, property condition, etc.)

4. Recipient Information: Details of the party to whom the rental history information will be released (typically a prospective landlord)

5. Duration of Authorization: Time period for which the authorization remains valid

6. Privacy Notice: GDPR-compliant privacy notice explaining how the information will be handled and stored

7. Signature Block: Space for tenant signature, date, and witness signature if required

Optional Sections

1. Previous Addresses: List of previous rental addresses to be included in the history, used when multiple properties need to be referenced

2. Commercial Property Addendum: Additional terms specific to commercial property rental history, used when the tenant is a business entity

3. Third-Party Authorization: Authorization for a third party to request information on behalf of the tenant, used when an agent or representative is involved

4. Digital Consent Declaration: Specific provisions for electronic submission and digital signature, used when the form is processed electronically

Suggested Schedules

1. Schedule A - Property Details: Detailed list of rental properties and periods of tenancy for which information is to be released

2. Schedule B - Consent Scope: Detailed breakdown of specific information types authorized for release (e.g., payment records, maintenance records, lease violations)

3. Appendix 1 - Data Protection Rights: Detailed explanation of tenant's rights under GDPR and Austrian data protection laws

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Consent and Authorization
Data Protection
Privacy Notice
Information Release Scope
Duration and Termination
Rights and Obligations
Permitted Use
Confidentiality
Data Subject Rights
Third Party Disclosure
Governing Law
Revocation Rights
Liability
Processing Limitations
Data Security
Signature and Execution

Relevant Industries

Real Estate

Property Management

Residential Housing

Commercial Property

Legal Services

Property Development

Property Investment

Facilities Management

Relevant Teams

Legal

Compliance

Property Management

Leasing

Tenant Relations

Real Estate Operations

Housing Administration

Data Protection

Residential Leasing

Commercial Leasing

Relevant Roles

Property Manager

Real Estate Agent

Leasing Administrator

Compliance Officer

Legal Counsel

Housing Officer

Tenant Relations Manager

Residential Property Manager

Commercial Property Manager

Letting Agent

Property Administrator

Privacy Officer

Data Protection Officer

Lease Administrator

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