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Past Due Invoice Collection Letter

Past Due Invoice Collection Letter Template for Austria

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Key Requirements PROMPT example:

Past Due Invoice Collection Letter

"I need a Past Due Invoice Collection Letter for an Austrian manufacturing client who has failed to pay three invoices totaling €45,000 over the past 90 days, and I want to include both the statutory interest calculation and an option for an installment payment plan."

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Document background
The Past Due Invoice Collection Letter is a critical document used in Austrian business operations when standard invoices remain unpaid beyond their due date. It represents an essential step in the debt collection process, typically issued after the payment term has expired and before initiating legal proceedings. This document must comply with Austrian debt collection laws, including the ABGB and UGB, as well as EU directives on late payments. It serves multiple purposes: formally documenting the collection attempt, calculating applicable default interest rates according to Austrian law, and providing the debtor with a final opportunity to settle the debt before more serious collection measures are taken. The letter should be used when informal reminders have been unsuccessful and the creditor wishes to escalate the collection process while maintaining legal compliance and professionalism.
Suggested Sections

1. Sender Details: Complete business information of the creditor including company name, address, registration number, and contact details

2. Recipient Details: Full name and address of the debtor, including any relevant business registration details

3. Date: Current date of the letter

4. Subject Line: Clear indication that this is a collection notice, including invoice number(s)

5. Invoice Details: Specific information about the outstanding invoice(s) including invoice numbers, dates, and amounts

6. Payment Demand: Clear statement of the total amount due, including any applicable late payment interest and collection costs as per Austrian law

7. Payment Deadline: Specific deadline for payment, typically 7-14 days from the date of the letter

8. Payment Instructions: Bank account details and payment reference information

9. Legal Consequences: Statement of legal actions that may be taken if payment is not received by the deadline

Optional Sections

1. Previous Communication Reference: Reference to prior attempts to collect the debt, used when this is not the first collection notice

2. Interest Calculation: Detailed breakdown of how default interest has been calculated, used when significant interest has accrued

3. Payment Plan Option: Offer of installment payments, used when there is willingness to accommodate partial payments

4. Business Relationship Statement: Statement about maintaining business relationships, used for valuable long-term business partners

5. Dispute Resolution: Information about how to dispute the claim, used when there is a history of disputed invoices

Suggested Schedules

1. Invoice Copy: Copy of the original unpaid invoice(s)

2. Interest Calculation Sheet: Detailed calculation of default interest as per Austrian law

3. Payment History: Summary of previous partial payments or payment attempts, if applicable

4. Delivery Confirmation: Proof of delivery or service completion documentation, if relevant to the unpaid invoice

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Relevant Industries

Manufacturing

Retail

Wholesale

Professional Services

Construction

Information Technology

Healthcare

Transportation and Logistics

Financial Services

Real Estate

Consulting

Industrial

Energy

Agriculture

Media and Entertainment

Relevant Teams

Finance

Accounts Receivable

Legal

Credit Control

Treasury

Collections

Accounting

Business Administration

Customer Relations

Risk Management

Relevant Roles

Accounts Receivable Manager

Credit Controller

Financial Controller

Collections Specialist

Finance Director

Accounts Manager

Credit Manager

Treasury Manager

Chief Financial Officer

Billing Coordinator

Legal Counsel

Debt Recovery Specialist

Business Owner

Financial Administrator

Accounts Executive

Industries
Austrian Civil Code (ABGB): Provides the fundamental legal framework for civil law matters in Austria, including contract law and debt collection (specifically §§ 1333-1335 regarding default interest)
Austrian Business Code (UGB): Regulates commercial transactions and business relationships, including special provisions for late payments in business transactions (specifically § 456)
EU Late Payment Directive 2011/7/EU: European Union directive implemented in Austrian law concerning late payment in commercial transactions, setting maximum payment terms and compensation for recovery costs
Austrian Enforcement Act (EO): Regulates the enforcement procedures for collecting debts, including the requirements for initiating legal enforcement proceedings
Austrian Data Protection Act (DSG): Ensures compliance with data protection requirements when handling personal information in debt collection processes
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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