The Notice of Personal Data Processing is a mandatory document required under both the EU General Data Protection Regulation (GDPR) and Austrian data protection law. It must be provided to data subjects at the time their personal data is collected and serves as a primary transparency tool. This document is essential for any organization operating in Austria that processes personal data, whether of employees, customers, or other individuals. The notice must comply with Austrian jurisdiction-specific requirements, including references to the Austrian Data Protection Authority (DSB) and local regulatory framework. It should be regularly reviewed and updated to reflect changes in processing activities, organizational structure, or regulatory requirements.
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1. Introduction: Identifies the data controller and provides basic information about the purpose of the notice
2. Data Controller Details: Full contact information of the data controller and where applicable, their representative and Data Protection Officer
3. Categories of Personal Data: Details of the types of personal data being processed
4. Purposes of Processing: Explanation of why the personal data is being processed and the legal basis for each purpose
5. Recipients of Personal Data: Information about who receives or has access to the personal data, including any third parties or international transfers
6. Retention Periods: How long the personal data will be stored, or the criteria used to determine this period
7. Data Subject Rights: Explanation of all rights under GDPR including access, rectification, erasure, and data portability
8. Right to Lodge a Complaint: Information about the right to lodge a complaint with the Austrian Data Protection Authority
9. Automated Decision Making: Information about any automated decision-making, including profiling
1. Cookie Information: Detailed information about cookies and similar technologies, required if the organization uses these technologies
2. Special Categories of Data: Additional information required when processing sensitive personal data
3. Children's Privacy: Special provisions for processing children's personal data, required if services are offered to children
4. Employment Data Processing: Specific information about employee data processing, required for employee-facing privacy notices
5. Marketing Communications: Details about marketing-related data processing and opt-out rights, required if personal data is used for marketing
6. CCTV Monitoring: Information about video surveillance, required if CCTV systems are in use
1. Data Processing Activities: Detailed list of specific processing activities and their purposes
2. Third Party Processors: List of data processors and their locations
3. Technical and Organizational Measures: Description of security measures implemented to protect personal data
4. International Transfer Mechanisms: Details of mechanisms used for international data transfers
5. Retention Schedule: Detailed retention periods for different categories of personal data
6. Cookie List: Comprehensive list of cookies used, their purposes and duration
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