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Notice Of Personal Data Processing

Notice Of Personal Data Processing Template for Austria

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Key Requirements PROMPT example:

Notice Of Personal Data Processing

"I need a Notice of Personal Data Processing for our medium-sized e-commerce business based in Vienna, which processes customer data across the EU and uses automated profiling for personalized marketing starting January 2025."

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Document background
The Notice of Personal Data Processing is a mandatory document required under both the EU General Data Protection Regulation (GDPR) and Austrian data protection law. It must be provided to data subjects at the time their personal data is collected and serves as a primary transparency tool. This document is essential for any organization operating in Austria that processes personal data, whether of employees, customers, or other individuals. The notice must comply with Austrian jurisdiction-specific requirements, including references to the Austrian Data Protection Authority (DSB) and local regulatory framework. It should be regularly reviewed and updated to reflect changes in processing activities, organizational structure, or regulatory requirements.
Suggested Sections

1. Introduction: Identifies the data controller and provides basic information about the purpose of the notice

2. Data Controller Details: Full contact information of the data controller and where applicable, their representative and Data Protection Officer

3. Categories of Personal Data: Details of the types of personal data being processed

4. Purposes of Processing: Explanation of why the personal data is being processed and the legal basis for each purpose

5. Recipients of Personal Data: Information about who receives or has access to the personal data, including any third parties or international transfers

6. Retention Periods: How long the personal data will be stored, or the criteria used to determine this period

7. Data Subject Rights: Explanation of all rights under GDPR including access, rectification, erasure, and data portability

8. Right to Lodge a Complaint: Information about the right to lodge a complaint with the Austrian Data Protection Authority

9. Automated Decision Making: Information about any automated decision-making, including profiling

Optional Sections

1. Cookie Information: Detailed information about cookies and similar technologies, required if the organization uses these technologies

2. Special Categories of Data: Additional information required when processing sensitive personal data

3. Children's Privacy: Special provisions for processing children's personal data, required if services are offered to children

4. Employment Data Processing: Specific information about employee data processing, required for employee-facing privacy notices

5. Marketing Communications: Details about marketing-related data processing and opt-out rights, required if personal data is used for marketing

6. CCTV Monitoring: Information about video surveillance, required if CCTV systems are in use

Suggested Schedules

1. Data Processing Activities: Detailed list of specific processing activities and their purposes

2. Third Party Processors: List of data processors and their locations

3. Technical and Organizational Measures: Description of security measures implemented to protect personal data

4. International Transfer Mechanisms: Details of mechanisms used for international data transfers

5. Retention Schedule: Detailed retention periods for different categories of personal data

6. Cookie List: Comprehensive list of cookies used, their purposes and duration

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Personal Data
Processing
Data Subject
Data Controller
Data Processor
Special Categories of Personal Data
Consent
Data Protection Officer
Supervisory Authority
Austrian Data Protection Authority (DSB)
Profiling
Pseudonymization
Data Breach
Third Party
Filing System
Recipient
Cross-border Processing
Main Establishment
Binding Corporate Rules
cookies
Legitimate Interest
Data Minimization
Storage Limitation
Data Protection Impact Assessment
Automated Decision Making
Data Subject Rights
Data Transfer
Joint Controller
Representative
Information Society Service
Clauses
Data Collection
Legal Basis for Processing
Purpose Limitation
Data Categories
Data Subject Rights
Data Retention
Data Security
International Transfers
Third Party Processing
Automated Decision Making
Consent Management
Complaint Procedures
Contact Information
Data Protection Officer
Privacy Policy Updates
Marketing Communications
Cookie Usage
Data Breach Notification
Special Category Data Processing
Children's Data Protection
Data Sharing
Employee Data Processing
Video Surveillance
Records Management
Regulatory Compliance
Relevant Industries

Financial Services

Healthcare

Retail

E-commerce

Technology

Manufacturing

Education

Professional Services

Telecommunications

Public Sector

Human Resources

Real Estate

Hospitality

Transportation

Energy

Relevant Teams

Legal

Compliance

Data Protection

Information Security

Human Resources

Information Technology

Risk Management

Privacy

Corporate Governance

Internal Audit

Relevant Roles

Data Protection Officer

Privacy Manager

Legal Counsel

Compliance Officer

Information Security Manager

HR Director

IT Manager

Risk Manager

Chief Privacy Officer

Chief Legal Officer

Chief Compliance Officer

Chief Information Security Officer

Data Protection Specialist

Privacy Analyst

Compliance Manager

Industries
General Data Protection Regulation (GDPR): The EU's comprehensive data protection law that sets requirements for personal data processing, including transparency obligations and information requirements for data subjects
Austrian Data Protection Act (DSG): National implementation of GDPR in Austria, providing specific requirements and adaptations for the Austrian context
Austrian Telecommunications Act (TKG 2021): Regulates electronic communications and contains provisions about data processing in telecommunications services
Austrian Labor Law (Arbeitsrecht): Contains provisions regarding employee data processing and workplace privacy requirements
Austrian E-Commerce Act (ECG): Relevant for online businesses processing personal data, containing specific information obligations
Austrian Data Protection Authority (DSB) Guidelines: Official guidance and interpretations of data protection requirements by the Austrian supervisory authority
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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