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Applicant Privacy Notice
"I need an Applicant Privacy Notice for our tech company's new AI-powered recruitment platform launching in March 2025, which will process applications across multiple EU countries but primarily in Austria, including automated screening and video interviews."
1. Introduction: Overview of the notice's purpose and the company's commitment to data protection
2. Data Controller Information: Company details and contact information of the data controller
3. Types of Personal Data Collected: Comprehensive list of personal data categories collected during the application process
4. Purposes of Processing: Detailed explanation of how and why the personal data is used
5. Legal Basis for Processing: Explanation of the legal grounds under GDPR for processing personal data
6. Data Retention: Information about how long application data will be stored
7. Data Recipients and Transfers: Information about who has access to the data and any international transfers
8. Data Subject Rights: Explanation of applicants' rights under GDPR and how to exercise them
9. Data Security: Overview of measures taken to protect personal data
10. Contact Information: Details for privacy-related queries and DPO contact information
1. Automated Decision Making: Required if automated processing or profiling is used in the recruitment process
2. Special Categories of Data: Required if collecting sensitive personal data such as health information or diversity data
3. Third Country Transfers: Required if personal data is transferred outside the EU/EEA
4. Cookie Usage: Required if using cookies or similar technologies in the online application process
5. Video Interview Processing: Required if using video interview technology in the recruitment process
6. Background Check Information: Required if conducting background checks as part of the recruitment process
1. Data Processing Activities: Detailed list of specific processing activities and their purposes
2. Third Party Processors: List of data processors involved in the recruitment process
3. Technical and Organizational Measures: Detailed description of security measures implemented
4. Retention Schedule: Detailed retention periods for different categories of application data
Authors
Processing
Data Controller
Data Processor
Data Protection Officer (DPO)
Special Categories of Personal Data
Data Subject
Consent
Data Subject Rights
Data Recipient
Third Party
Automated Decision-Making
Profiling
Data Transfer
EEA
Legitimate Interest
Legal Basis
Data Protection Impact Assessment
Application Data
Recruitment Process
Background Check
Technical and Organizational Measures
Data Breach
Supervisory Authority
Austrian Data Protection Authority
Retention Period
Pseudonymization
Anonymization
Purpose Limitation
Legal Basis
Data Storage
Data Transfer
Data Security
Data Subject Rights
Consent
Information Disclosure
Data Retention
International Transfer
Automated Processing
Special Categories Processing
Third Party Processing
Cookie Usage
Contact Details
Complaints Procedure
Notice Updates
Background Checks
Data Protection Officer
Security Measures
Regulatory Compliance
Technology
Financial Services
Healthcare
Manufacturing
Retail
Professional Services
Education
Government
Non-Profit
Transportation
Energy
Construction
Media
Telecommunications
Real Estate
Agriculture
Hospitality
Entertainment
Human Resources
Legal
Compliance
Data Protection
Recruitment
Talent Acquisition
Information Security
Information Technology
Corporate Communications
Risk Management
HR Director
Privacy Officer
Data Protection Officer
Legal Counsel
Recruitment Manager
HR Manager
Compliance Officer
HR Business Partner
Talent Acquisition Specialist
HR Administrator
General Counsel
Privacy Manager
Chief Privacy Officer
Head of Human Resources
Employment Lawyer
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