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Data Privacy Notice

Data Privacy Notice Template for Austria

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Key Requirements PROMPT example:

Data Privacy Notice

"I need a Data Privacy Notice for my new AI-powered healthcare app launching in March 2025, compliant with Austrian law and GDPR, including specific provisions for processing special categories of health data and automated decision-making."

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Document background
A Data Privacy Notice is a mandatory document required under both the EU General Data Protection Regulation (GDPR) and Austrian Data Protection Act (DSG) for any organization processing personal data in Austria. It must be provided to individuals at the time their personal data is collected and serves as the primary instrument for fulfilling the transparency obligations under Article 13 and 14 of GDPR. The notice should be used whenever an organization collects personal data, whether from employees, customers, website visitors, or other individuals. It must be easily accessible, written in clear and plain language, and contain all required information about data processing activities, including the purposes and legal bases for processing, data sharing practices, international transfers, and data subject rights. The document needs regular reviews and updates to reflect any changes in data processing activities or relevant legislation.
Suggested Sections

1. Introduction: Identifies the data controller and provides basic information about the organization

2. Scope and Purpose: Explains who the privacy notice applies to and its purpose

3. Types of Personal Data Collected: Comprehensive list of personal data categories that are collected and processed

4. Legal Basis for Processing: Explanation of the legal grounds under GDPR Article 6 for processing personal data

5. How We Use Your Personal Data: Detailed description of processing purposes and activities

6. Data Sharing and Recipients: Information about third parties with whom data is shared

7. International Data Transfers: Details about any transfers of data outside the EEA and safeguards in place

8. Data Retention: Information about how long personal data is kept

9. Your Data Protection Rights: Explanation of individual rights under GDPR and how to exercise them

10. Data Security: Overview of security measures protecting personal data

11. Updates to This Privacy Notice: Information about how changes to the privacy notice will be communicated

12. Contact Information: Details of the data controller, DPO if applicable, and how to raise concerns

Optional Sections

1. Cookie Policy: Detailed information about website cookies and tracking technologies - include if the organization operates websites

2. Children's Privacy: Special provisions for processing children's data - include if services may be used by children

3. Employment Data Processing: Specific information about employee data processing - include for employee-facing privacy notices

4. Automated Decision Making: Information about automated processing and profiling - include if such processing occurs

5. Special Categories of Data: Details about processing sensitive personal data - include if such data is processed

6. Direct Marketing: Specific information about marketing communications - include if direct marketing is conducted

7. CCTV and Monitoring: Information about surveillance systems - include if premises have monitoring systems

Suggested Schedules

1. Cookie List: Detailed list of all cookies used, their purposes and duration

2. Data Retention Schedule: Specific retention periods for different categories of personal data

3. Third Party Processors: List of data processors and their roles

4. Technical and Organizational Measures: Detailed description of security measures implemented

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Personal Data
Processing
Data Controller
Data Processor
Data Subject
Special Categories of Personal Data
Consent
Data Protection Officer (DPO)
Supervisory Authority
Profiling
Pseudonymization
Data Breach
Third Party
Recipient
Filing System
Cross-border Processing
International Transfer
Legitimate Interest
Cookie
Log Data
Automated Decision-Making
Privacy Shield
Standard Contractual Clauses
Binding Corporate Rules
Data Minimization
Purpose Limitation
Storage Limitation
Data Subject Rights
Right of Access
Right to Rectification
Right to Erasure
Right to Data Portability
Joint Controller
Privacy Notice
EEA
Technical and Organizational Measures
Relevant Industries

Financial Services

Healthcare

Technology

Retail

Education

Manufacturing

Professional Services

Public Sector

Telecommunications

Real Estate

Transportation

Hospitality

Energy

Media and Entertainment

Non-profit Organizations

Insurance

Construction

Agriculture

Research and Development

Relevant Teams

Legal

Compliance

Information Security

Privacy

Risk Management

Information Technology

Human Resources

Marketing

Customer Service

Operations

Data Governance

Relevant Roles

Data Protection Officer

Privacy Manager

Legal Counsel

Compliance Officer

Information Security Manager

Chief Privacy Officer

Risk Manager

IT Director

Chief Information Security Officer

Operations Manager

Human Resources Director

Marketing Director

Customer Service Manager

Chief Technology Officer

General Counsel

Industries
GDPR: The EU General Data Protection Regulation (2016/679) which is directly applicable in Austria and sets the primary framework for data protection
Austrian Data Protection Act (DSG): The national data protection law that implements and supplements GDPR in Austria (Datenschutzgesetz)
Austrian Telecommunications Act: Relevant for electronic communications and cookie requirements (Telekommunikationsgesetz)
E-Commerce Act: Austrian law governing electronic business and services (E-Commerce-Gesetz), which may be relevant for online privacy notices
EU e-Privacy Directive: Directive 2002/58/EC as implemented in Austrian law, particularly relevant for electronic communications privacy
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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