The Formal Cancellation Letter is a critical document used in Austrian business and legal practice to properly terminate contractual relationships. It must comply with Austrian civil law requirements, particularly the ABGB (Austrian Civil Code) and specific regulations depending on the contract type. This document is essential when one party wishes to end a contract within legal parameters, requiring careful attention to notice periods, formal requirements, and specific termination clauses. The Formal Cancellation Letter should include all necessary elements such as party identification, contract details, explicit termination statement, and effective date. It serves as official documentation of the termination and can be crucial in preventing or resolving potential disputes about the contract's end.
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1. Sender Details: Full name, address, and any relevant reference numbers of the sending party
2. Date: Current date of the cancellation letter
3. Recipient Details: Full name and address of the recipient, including any relevant department or position
4. Contract Reference: Clear identification of the contract being cancelled, including contract number, date, and type
5. Cancellation Declaration: Explicit statement of cancellation (Kündigung) with clear and unambiguous wording
6. Legal Basis: Reference to relevant contract clause or legal provision allowing the cancellation
7. Effective Date: Specific date when the cancellation takes effect, considering notice periods
8. Signature Block: Space for signature, name, and title of the authorized person
1. Outstanding Obligations: Section addressing any remaining payments, services, or obligations to be settled
2. Return of Property: Instructions regarding return of any equipment, keys, documents, or other property
3. Account Details: Banking information for final payments or refunds if applicable
4. Confirmation Request: Request for written confirmation of receipt of the cancellation notice
5. Without Prejudice: Statement preserving legal rights in case of disputed cancellations
1. Copy of Original Contract: Attachment of the contract being cancelled for reference
2. Proof of Cause: If cancellation is for cause, documentation supporting the reason for cancellation
3. Power of Attorney: If letter is signed by a representative, documentation of authorization
4. Delivery Confirmation: Tracking number or certified mail receipt for important cancellations
5. Account Statement: Current statement of accounts if there are financial aspects to be settled
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