The Event Indemnity Form is a crucial legal document used in Austria to protect event organizers, venues, and other stakeholders from potential claims arising from event-related activities. This document becomes necessary whenever organizing events where participants, vendors, or service providers need to acknowledge and accept certain risks while agreeing to indemnify the organizers. The form must comply with Austrian legal requirements, particularly the ABGB and state-specific event regulations, while providing clear terms for risk allocation and liability. It typically includes provisions for insurance requirements, specific indemnification obligations, and acknowledgment of risks, making it essential for any significant event organization in Austria.
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1. Parties: Identifies the indemnifier (typically the event participant/vendor) and the indemnitee (typically the event organizer/venue)
2. Background: Brief context about the event and purpose of the indemnity agreement
3. Definitions: Defines key terms used throughout the document, including 'Event', 'Claims', 'Losses', etc.
4. Scope of Activities: Describes the specific activities or participation covered by the indemnity
5. Indemnification Obligations: Core section detailing the specific indemnification commitments and extent of coverage
6. Liability Acknowledgment: Participant's acknowledgment of risks and voluntary assumption of responsibility
7. Duration: Period during which the indemnity is valid, including any survival provisions
8. Insurance Requirements: Mandatory insurance coverage requirements for the indemnifying party
9. Governing Law and Jurisdiction: Specifies Austrian law as governing law and designates competent courts
10. Execution: Signature blocks and execution requirements
1. Force Majeure: Optional clause for extraordinary circumstances, particularly relevant for outdoor events or long-term arrangements
2. Intellectual Property: Include when the event involves performances, recordings, or content creation
3. Confidentiality: Add when sensitive information will be shared during the event
4. Medical Release: Include for sports events or activities with physical risks
5. Photography and Recording Consent: Add when event documentation or media coverage is planned
6. COVID-19 or Health Safety Provisions: Include specific health-related indemnities when relevant to current circumstances
1. Schedule A - Event Details: Specific details about the event including date, location, and nature of activities
2. Schedule B - Specific Risks: Detailed list of identified risks and hazards associated with the event or activities
3. Schedule C - Insurance Requirements: Detailed insurance specifications including types of coverage and minimum amounts
4. Appendix 1 - Safety Protocols: Required safety measures and procedures to be followed
5. Appendix 2 - Emergency Contacts: List of emergency contacts and procedures
6. Appendix 3 - Venue Rules: Specific venue regulations and requirements that form part of the indemnity conditions
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