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Event Indemnity Form

Event Indemnity Form Template for Austria

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Key Requirements PROMPT example:

Event Indemnity Form

"I need an Event Indemnity Form under Austrian law for a three-day international music festival taking place in Vienna in July 2025, which will include multiple performers, food vendors, and an expected attendance of over 10,000 people."

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Document background
The Event Indemnity Form is a crucial legal document used in Austria to protect event organizers, venues, and other stakeholders from potential claims arising from event-related activities. This document becomes necessary whenever organizing events where participants, vendors, or service providers need to acknowledge and accept certain risks while agreeing to indemnify the organizers. The form must comply with Austrian legal requirements, particularly the ABGB and state-specific event regulations, while providing clear terms for risk allocation and liability. It typically includes provisions for insurance requirements, specific indemnification obligations, and acknowledgment of risks, making it essential for any significant event organization in Austria.
Suggested Sections

1. Parties: Identifies the indemnifier (typically the event participant/vendor) and the indemnitee (typically the event organizer/venue)

2. Background: Brief context about the event and purpose of the indemnity agreement

3. Definitions: Defines key terms used throughout the document, including 'Event', 'Claims', 'Losses', etc.

4. Scope of Activities: Describes the specific activities or participation covered by the indemnity

5. Indemnification Obligations: Core section detailing the specific indemnification commitments and extent of coverage

6. Liability Acknowledgment: Participant's acknowledgment of risks and voluntary assumption of responsibility

7. Duration: Period during which the indemnity is valid, including any survival provisions

8. Insurance Requirements: Mandatory insurance coverage requirements for the indemnifying party

9. Governing Law and Jurisdiction: Specifies Austrian law as governing law and designates competent courts

10. Execution: Signature blocks and execution requirements

Optional Sections

1. Force Majeure: Optional clause for extraordinary circumstances, particularly relevant for outdoor events or long-term arrangements

2. Intellectual Property: Include when the event involves performances, recordings, or content creation

3. Confidentiality: Add when sensitive information will be shared during the event

4. Medical Release: Include for sports events or activities with physical risks

5. Photography and Recording Consent: Add when event documentation or media coverage is planned

6. COVID-19 or Health Safety Provisions: Include specific health-related indemnities when relevant to current circumstances

Suggested Schedules

1. Schedule A - Event Details: Specific details about the event including date, location, and nature of activities

2. Schedule B - Specific Risks: Detailed list of identified risks and hazards associated with the event or activities

3. Schedule C - Insurance Requirements: Detailed insurance specifications including types of coverage and minimum amounts

4. Appendix 1 - Safety Protocols: Required safety measures and procedures to be followed

5. Appendix 2 - Emergency Contacts: List of emergency contacts and procedures

6. Appendix 3 - Venue Rules: Specific venue regulations and requirements that form part of the indemnity conditions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Event
Venue
Premises
Indemnifier
Indemnitee
Claims
Losses
Force Majeure
Liability
Authorized Representative
Participant
Event Period
Services
Equipment
Insurance Coverage
Governing Law
Safety Protocols
Emergency Procedures
Confidential Information
Personal Data
Associated Persons
Permitted Activities
Prohibited Activities
Risk Acknowledgment
Effective Date
Term
Termination Date
Applicable Laws
Event Materials
Event Staff
Third Party
Intellectual Property Rights
Safety Requirements
Insurance Requirements
Clauses
Indemnification
Risk Assumption
Liability Limitation
Insurance Requirements
Health and Safety
Force Majeure
Representations and Warranties
Confidentiality
Term and Termination
Governing Law
Dispute Resolution
Notice Requirements
Assignment
Severability
Entire Agreement
Amendment
Waiver
Emergency Procedures
Compliance with Laws
Safety Protocols
Medical Release
Personal Data Protection
Property Damage
Personal Injury
Media Rights
Venue Rules Compliance
Event Cancellation
Insurance Coverage
Risk Disclosure
Release of Claims
Relevant Industries

Events and Entertainment

Sports and Recreation

Corporate Services

Hospitality

Education

Non-Profit

Media and Broadcasting

Tourism

Cultural Industries

Professional Services

Relevant Teams

Legal

Risk Management

Operations

Events

Compliance

Insurance

Facilities Management

Corporate Services

Administration

Health and Safety

Relevant Roles

Event Manager

Legal Counsel

Risk Manager

Venue Manager

Operations Director

Compliance Officer

Insurance Coordinator

Safety Officer

Contract Administrator

Events Coordinator

Facility Manager

Corporate Events Director

Industries
ABGB (Allgemeines Bürgerliches Gesetzbuch): Austrian Civil Code - Provides the fundamental framework for contract law, liability, and indemnification provisions (particularly §§ 859-937 for contracts and §§ 1293-1341 for liability)
KSchG (Konsumentenschutzgesetz): Consumer Protection Act - Relevant when the indemnity agreement involves consumers, providing additional protection and limiting certain liability exclusions
Veranstaltungsgesetz: Event Law (varies by federal state) - Regulates event organization, safety requirements, and necessary permits
DSGVO (Datenschutz-Grundverordnung): General Data Protection Regulation - Applies to the collection and processing of personal data in the indemnity form
VersVG (Versicherungsvertragsgesetz): Insurance Contract Act - Relevant for insurance-related aspects and liability coverage requirements for events
UWG (Bundesgesetz gegen den unlauteren Wettbewerb): Unfair Competition Act - Ensures fairness in commercial practices and contract terms
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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