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Employee Transfer Letter
"I need an Employee Transfer Letter for a senior software engineer transferring from our Vienna office to our Salzburg location, with relocation support and a 15% salary increase, effective March 1, 2025."
1. Letter Header and Date: Company letterhead, date, and reference number if applicable
2. Employee Details: Full name and current position of the employee
3. Transfer Overview: Brief introduction stating the purpose of the letter and transfer decision
4. Current Position Details: Summary of current role, location, and reporting structure
5. New Position Details: Description of new role, location, and reporting structure
6. Effective Date: Clear statement of when the transfer will take effect
7. Terms and Conditions: Confirmation of which employment terms remain unchanged and any modifications
8. Continuity of Service: Confirmation that service years and associated benefits continue uninterrupted
9. Next Steps: Instructions on what the employee needs to do to accept or discuss the transfer
10. Signature Block: Space for employer signature and employee acknowledgment
1. Relocation Support: Include when the transfer involves geographical relocation, detailing any assistance provided
2. Transition Period: Include when there will be a handover period or phased transition to the new role
3. Training Provisions: Include when specific training will be provided for the new role
4. Compensation Changes: Include when the transfer involves any changes to salary or benefits
5. Works Council Reference: Include when works council consultation has been part of the transfer process
6. International Considerations: Include for transfers involving international elements or cross-border considerations
1. Current Role Description: Detailed description of current position and responsibilities
2. New Role Description: Detailed description of new position and responsibilities
3. Benefits Summary: Summary of any changed or unchanged benefits package
4. Relocation Package Details: If applicable, detailed breakdown of relocation support and benefits
5. Required Documentation Checklist: List of documents needed for the transfer process
Authors
Current Position
New Position
Transfer Date
Company
Employee
Current Department
New Department
Reporting Line
Works Council
Transfer Period
Handover Period
Base Salary
Benefits Package
Collective Agreement
Service Period
Current Location
New Location
Working Hours
Notice Period
Probation Period
Employment Agreement
Transition Period
Relocation Package
Position Details
Reporting Structure
Effective Date
Remuneration
Benefits Continuation
Working Hours
Location
Notice Period
Continuity of Service
Confidentiality
Data Protection
Works Council Approval
Employment Terms
Transition Period
Handover Requirements
Performance Review
Training
Travel Requirements
Relocation Support
Acknowledgment and Acceptance
Manufacturing
Financial Services
Technology
Healthcare
Retail
Professional Services
Construction
Energy
Telecommunications
Education
Hospitality
Transportation and Logistics
Public Sector
Media and Entertainment
Real Estate
Pharmaceuticals
Human Resources
Legal
Compliance
Employee Relations
Talent Management
Operations
Administration
Management
Human Resources Manager
HR Business Partner
Legal Counsel
HR Director
Talent Management Specialist
HR Operations Manager
Compliance Officer
Employee Relations Manager
HR Administrator
Recruitment Manager
Department Manager
Line Manager
Division Head
Chief Human Resources Officer
Employment Law Specialist
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