Data Protection Release Form Template for Austria

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Key Requirements PROMPT example:

Data Protection Release Form

"I need a Data Protection Release Form under Austrian law for my medical research company that will be collecting patient health data and sharing it with research partners in Germany, with the data collection starting in March 2025."

Document background

The Data Protection Release Form is a crucial document used in Austria when organizations need to obtain explicit consent for processing personal data in compliance with both the GDPR and Austrian Data Protection Act (DSG). This document is essential when collecting and processing personal data beyond what is strictly necessary for contract performance or legal obligations. It should be used whenever an organization requires explicit consent for specific data processing activities, such as marketing, research, or sharing data with third parties. The form must be drafted in clear, simple language and include all information required by Article 13 of the GDPR, while also adhering to Austrian-specific requirements. It's particularly important in situations where special categories of personal data are involved or when data processing goes beyond the data subject's reasonable expectations.

Suggested Sections

1. Parties: Identification of the data controller (organization) and the data subject (individual giving consent)

2. Background: Brief context explaining the purpose of the release form and the relationship between the parties

3. Definitions: Key terms used in the document, including types of personal data, processing activities, and technical terms

4. Scope of Consent: Clear description of what personal data will be collected and processed

5. Purpose of Processing: Specific purposes for which the personal data will be processed

6. Duration of Processing: Time period for which the consent is valid and data will be retained

7. Data Subject Rights: Overview of rights under GDPR including withdrawal of consent, access, rectification, erasure, etc.

8. Data Security Measures: Summary of measures taken to protect personal data

9. Declaration of Consent: Formal statement of consent and confirmation of understanding

10. Signatures: Space for dated signatures of both parties

Optional Sections

1. International Data Transfers: Required when personal data will be transferred outside the EU/EEA

2. Specific Processing Activities: Detailed section needed when consent covers multiple or complex processing activities

3. Third Party Recipients: Required when personal data will be shared with or processed by third parties

4. Special Categories of Data: Required when processing sensitive personal data (health, biometric, etc.)

5. Automated Decision Making: Required when personal data will be used for automated decision-making or profiling

6. Marketing Consent: Optional section for specific consent to marketing activities

Suggested Schedules

1. Schedule 1: Types of Personal Data: Detailed list of all personal data categories to be processed

2. Schedule 2: Processing Activities: Detailed description of specific processing activities and their purposes

3. Schedule 3: Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data

4. Schedule 4: Third Party Recipients: List of third parties who may receive or process the personal data

5. Appendix A: Data Subject Rights Guide: Detailed explanation of data subject rights and how to exercise them

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Healthcare

Financial Services

Education

Technology

Retail

Professional Services

Human Resources

Manufacturing

Insurance

Telecommunications

Research and Development

Marketing and Advertising

Non-Profit Organizations

Public Sector

Relevant Teams

Legal

Compliance

Human Resources

Information Technology

Data Protection

Risk Management

Operations

Information Security

Privacy

Marketing

Customer Relations

Research and Development

Relevant Roles

Data Protection Officer

Privacy Manager

Legal Counsel

Compliance Officer

HR Manager

Information Security Manager

Risk Manager

Operations Manager

IT Director

Chief Privacy Officer

Chief Legal Officer

Chief Compliance Officer

Project Manager

Business Development Manager

Marketing Manager

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Authors

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